CONTRACTS MANAGEMENT SPECIALIST 3

Arizona Department of Administration•Phoenix, AZ

5d•$53,000 - $56,000

About The Position

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov [https://des.az.gov/]; or click on the link here [https://www.youtube.com/watch?v=Nik5MiXqOV8] to view ‘Our DES’ video. Come join the DES Team! The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as a Contracts Management Specialist 3. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community. Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have a spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor.

Requirements

Federal and state laws and statutes pertaining to contracting including Title XIX (AHCCCS).
Arizona Procurement Code and DES-DDD policies and procedures pertaining to Contract Compliance.
Business administration and procurement practices.
Contract management for human services.
Program planning, development and maintenance of documents, forms and service specifications.
Interpersonal relations applied to communications between District and other organization personnel, other agencies and services providers.
Negotiations, problem resolution, good decision making, listening, logical and creative reasoning.
Contractual data development, analysis and evaluation.
Maintenance of complex automated record keeping and tracking systems; Oral and written communication; Using computer applications (e.g., full Microsoft Office Suite).
Work independently and collectively with colleagues and team members.
Multi-task and prioritize large quantities of work; strong analytical and decision making skills.
Detail oriented; Highly retentive memory; Train staff.
Organize work projects; Lead state-wide meetings.

Nice To Haves

Two (2) years work experience in a contracts related field including drafting scopes of work and writing contract amendments or extensions. Full proficiency in the full Microsoft Office Suite and Google Suite is highly desirable.
Experience negotiating and interpreting various contracting concepts is preferred as well as project management, research, and analysis. Case management experience preferred.

Responsibilities

Advises internal and external stakeholders on procedures for developing contracts or parts of contracts. Also works with program staff to develop scope of work that meets the Division's needs, writes solicitation components, service specifications and contract forms, prepares contracts and amendments, evaluates proposals, manages contracts, and provides technical assistance to program staff, contractors and applicants.
Confers, advises, and provides technical assistance to management, statewide program staff and contractors on contract related issues. Attends unit staff and statewide program staff meetings, leads discussions, gives instructions and makes suggestions to resolve issues/problems.
Meets with representatives of other division sections, state agencies and federal/local agencies to resolve contractual related issues and makes decisions based on Division policy and input from Senior Management.
Researches, reviews, and interprets federal and state laws, regulations, policies and procedures related to administration of DDD Contracts. Asks questions, listens, identifies and suggests resolutions to issues/problems to assist with the development of DDD Contract Administration policies as needed. Instructs unit staff & develops manuals related to contract administration policies & procedures for DDD statewide staff.

Benefits

Affordable medical, dental, life, and short-term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
10 paid holidays per year
Paid vacation and sick time
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities