Contracts & Legal Administrative Assistant

Tutor Perini Corporation•Black River Falls, WI

24d•$23 - $25•Onsite

About The Position

As a Contracts & Legal Administrative Assistant at Lunda Construction, reporting to the Contracts Manager, you will have the opportunity to: Manage legal records, projects, and the Legal Counsel’s calendar with accuracy and confidentiality. Index, update, and organize legal documents and discovery binders. Collect, deliver, transcribe, and proofread legal documents to support case preparation and administrative needs. Prepare and issue subcontracts and request-to-sublets following project award. Review and manage subcontractor and supplier insurance documentation to ensure compliance with company and project requirements. Utilize project compliance systems such as AASHTOWare, LCP Tracker, and CRCS to track project, subcontractor, and compliance data. Coordinate, prepare, and submit bid bonds for projects and other requests as needed. Request, obtain, and submit RRPL insurance quotes to approved providers. Process new vendor setups, address changes, and maintain accurate vendor information across company systems. Prepare, update, and maintain master service agreements and related documentation. Support documentation and compliance requirements for WIDOT letting processes.

Requirements

Strong attention to detail with the ability to review and process documents accurately
Basic understanding of legal terminology, subcontracts, insurance or vendor documentation (training provided)
Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with data entry or document tracking systems preferred
Ability to organize and maintain records and files for compliance and reporting purposes
Good written and verbal communication skills for outreach and correspondence with vendors and project partners
Comfortable learning and using project compliance software such as AASHTOWare, LCP Tracker, or CRCS
Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
Team-oriented with a proactive approach to supporting colleagues and project staff

Responsibilities

Manage legal records, projects, and the Legal Counsel’s calendar with accuracy and confidentiality.
Index, update, and organize legal documents and discovery binders.
Collect, deliver, transcribe, and proofread legal documents to support case preparation and administrative needs.
Prepare and issue subcontracts and request-to-sublets following project award.
Review and manage subcontractor and supplier insurance documentation to ensure compliance with company and project requirements.
Utilize project compliance systems such as AASHTOWare, LCP Tracker, and CRCS to track project, subcontractor, and compliance data.
Coordinate, prepare, and submit bid bonds for projects and other requests as needed.
Request, obtain, and submit RRPL insurance quotes to approved providers.
Process new vendor setups, address changes, and maintain accurate vendor information across company systems.
Prepare, update, and maintain master service agreements and related documentation.
Support documentation and compliance requirements for WIDOT letting processes.