Contracts Financial Administrator

Kairos•California, MD

19h•$60,000 - $80,000•Onsite

About The Position

KAIROS, Inc is searching for an energetic, experienced, and highly motivated Contracts Financial Administrator, to join our team. This position will be on-site at our headquarters in California, MD. Established in July 2013, KAIROS, Inc. is a growing Woman Owned Small Business (WOSB) providing full life cycle Cybersecurity, Program Management, Engineering, Logistics, Additive Manufacturing, and Training and Education services focused on optimizing customers’ program performance and mission through proven methodologies and ethical practices. Our headquarters is in California, MD near Naval Air Station Patuxent River. We offer competitive salaries and benefits with outstanding growth potential. This position supports the Director of Pricing and Contracts by independently performing contract administration and financial data tasks. The candidate will serve as the primary customer interface for contractual matters, ensure contract requirements are understood and met, and maintain compliance with Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARs). Responsibilities include monitoring contract performance, reviewing and tracking financial data, analyzing funding and burn rates, and preparing contract-related financial reports in coordination with Finance.

Requirements

Proficiency with financial forecasting and budgeting
Ability to utilize formulas, tables, and functions within Microsoft Excel to accurately track, analyze, and report financial data
Strong organizational skills with the capacity to handle concurrent tasks efficiently and accurately.
Exceptional time‑management skills with the ability to balance routine responsibilities and urgent requests.
Must have capable and effective proposal development skills
Excellent negotiation skills
Excellent relationship management skills and experience working with internal stakeholders, customers, and partners.
Strong analytical and research analysis skills
Strong customer relations, analytics, documentation skills
Self-starter, highly motivated, strong work ethic with a commitment to quality
Microsoft office suite proficiency, i.e., Word, Excel, PowerPoint
Ability to work within a challenging, fast-paced, team-oriented environment
Ability to work independently
Ability to multi-task and meet competing, deliverable deadlines
Detail oriented
Excellent interpersonal and customer service skills
Excellent verbal and written communication skills to provide clear status and/or communicate issues
Ability to adapt to evolving technology
Bachelor’s degree in business, finance, or related discipline
At least three (3) years or more years of related experience working with DoD contracts.
In lieu of degree an associate’s degree and four (4) years additional experience; or six (6) years additional experience
Proficient in tracking and managing contract/task order financials, budgets, and estimates to complete (ETC’s).
Experience with Federal Government contract administration experience involving all contract types (Fixed Price, Cost Plus Fixed Fee, T&M, IDIQ Task/Delivery Order) from contract award to closeout.
Extensive experience with FAR/DFAR regulations.
Experience in contracts from pre-RFP to closeout, including CDRL/financial preparation, contract modifications and financial analysis is required.
This position is subject to a government security investigation and must meet eligibility requirements for access to classified information. In order to complete the requirements for government security clearance investigation you must be a U.S. Citizen and be able to complete the full background investigation.
This position requires an Active Secret Security Clearance.

Nice To Haves

Direct experience with administering and pricing complex contracts.
Experience using Deltek Costpoint, i.e, Time/Expense, Projects, Reporting and Invoicing.
Experience with DCAA audits.

Responsibilities

Provide comprehensive support in preparing, analyzing, and maintaining all financial reporting associated with contract execution and performance.
Review timesheet accuracy and maintain compliance with DCAA requirements
Work material requests in compliance with contract requirements and complete all internal documentation to support procurement activities
Review employee travel requests to ensure compliance with contract requirements and Joint Travel Regulations (JTR); route requests for appropriate approvals and maintain required documentation.
Verify, track, and route Common Access Card (CAC) and System Authorization Access Request (SAAR) documentation in accordance with security and compliance requirements.
Work with Program Managers to ensure compliance with contractual requirements, including Contracts Data Reports (CDRs), Government Property Reports, and other deliverables.
Conduct contract negotiation, contract administration, and customer contact activities for proper contract acquisition and fulfillment per KAIROS policies, legal requirements, and customer specifications.
Prepare costs and pricing analysis reports in accordance with the FAR/DFARs, DCAA pricing manuals, or other applicable policies.
Review contracts terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, intellectual property, termination provisions, indemnification, and all other potential risk areas and recommend risk mitigation strategies.
Prepare and manage written communications with internal and external customers for assigned contractual matters.
Ensure timely delivery of all contractual deliverables and submitting invoices, proposals, and data calls.
Ensure contract requirements are fulfilled, manage contract changes, and maintain historical information.
Assist with negotiations on NDAs and TAs.