Contracts Coordinator

Creighton University•Omaha, NE

About The Position

Works independently to perform a variety of professional and administrative duties in support of day-to-day clinical and/or field placements for all program entities within the Hub umbrella. Responsible for managing the entire contract lifecycle for thousands of contracts, from initiation to completion. Review and analyze contracts to ensure compliance with company policies and legal requirements. Assist in contract negotiations with entities. Continuous monitoring of process to ensure documents are returned upon countersignature. Maintain a centralized contract repository and ensure accurate record-keeping, track contract expiration dates and renewal deadlines and assists with contact audits and compliance reviews. Resolves problems and provides guidance to contract submitters, reviewers, and approvers. Provides customer service to numerous departments and divisions throughout the campus. Using policies, procedures and workflows approved by the General Counsel’s Office, facilitates the development and renewal of affiliation agreements and contract terms for student clinical placements; collaborates with healthcare and community agencies; reviews tracks and updates contracts and databases.; maintains complex filing systems; monitors expiring contracts to avoid lapses in coverage. Updates contracts with adherence to local, state, federal and international policies and restrictions and accrediting organization guidelines. Serves as a resource to students, staff, preceptors, faculty and external stakeholders regarding clinical placement contracts and provides assistance in resolving problems. Liaison between Creighton University and its contracted partners/vendors to facilitate smooth execution of agreements. Manages the Hub portal for contract compliance to ensure students are receiving current compliance updates. Collects, organizes and redacts information to produce reports and responds to requests of information related to clinical contracting. Prepares reports on contract status, performance metrics and potential risks to relevant stakeholders. Collaborates with Hub Compliance Coordinators to support contractual site onboarding requirements, including providing compliance cross-training and assistance as needed. Ensures adherence to HIPAA, PHI, FERPA requirements associated with contractual obligations.

Requirements

Bachelor’s degree or equivalent experience.
3+ years advanced administrative/clerical experience.
Demonstrated organizational and problem-solving skills, and the ability to work within tight and conflicting deadlines.
Demonstrated ability to build relationships and work effectively with faculty, staff, students, administrators and external agencies.
Working knowledge of Word, Excel and Adobe.
Excellent verbal and written communication skills.
Ability to analyze and interpret data.
Excellent organizational and time management skills.
Customer service skills.
Strong attention to detail and accuracy.
Ability to adapt to changing priorities and deadlines.
Comfort with learning new software systems.
Strong interpersonal skills.
Ability to manage multiple projects simultaneously.
Ability to apply legal and compliance knowledge following University guideline.
Ability to make independent decisions based on analysis; ability to proactively resolve issues without direct supervision.

Nice To Haves

Experience working with contracts (especially in a university, legal or healthcare environment) preferred.
Experience working in higher education with students and faculty desirable.
Notary Certification preferred; can be acquired when in role

Responsibilities

Managing the entire contract lifecycle for thousands of contracts, from initiation to completion.
Review and analyze contracts to ensure compliance with company policies and legal requirements.
Assist in contract negotiations with entities.
Continuous monitoring of process to ensure documents are returned upon countersignature.
Maintain a centralized contract repository and ensure accurate record-keeping
Track contract expiration dates and renewal deadlines and assists with contact audits and compliance reviews.
Resolves problems and provides guidance to contract submitters, reviewers, and approvers.
Provides customer service to numerous departments and divisions throughout the campus.
Facilitates the development and renewal of affiliation agreements and contract terms for student clinical placements
Collaborates with healthcare and community agencies
Reviews tracks and updates contracts and databases
Maintains complex filing systems
Monitors expiring contracts to avoid lapses in coverage.
Updates contracts with adherence to local, state, federal and international policies and restrictions and accrediting organization guidelines.
Serves as a resource to students, staff, preceptors, faculty and external stakeholders regarding clinical placement contracts and provides assistance in resolving problems.
Liaison between Creighton University and its contracted partners/vendors to facilitate smooth execution of agreements.
Manages the Hub portal for contract compliance to ensure students are receiving current compliance updates.
Collects, organizes and redacts information to produce reports and responds to requests of information related to clinical contracting.
Prepares reports on contract status, performance metrics and potential risks to relevant stakeholders.
Collaborates with Hub Compliance Coordinators to support contractual site onboarding requirements, including providing compliance cross-training and assistance as needed.
Ensures adherence to HIPAA, PHI, FERPA requirements associated with contractual obligations.