Contracts Coordinator
About The Position
This position works as a contract coordinator for the Development Department. The Contract Coordinator works with Development and other corporate divisions, to support the efficient and timely processing of contracts, accounting/payments, compliance and development related procedures, including but not limited to vendor and contract set-up/processing; the set-up, tracking and monitoring of contracts spending; and coordination with vendors to document necessary insurance requirements. The role will work with project teams to facilitate account set up, billing queries and other administrative concerns throughout the pre-development and construction process.
Requirements
- Willingness to learn the basics of Real Estate, Legal, Accounting and related fields.
- 1-2 years of relevant experience.
- Proficient in Microsoft Office.
- Interpersonal skills to effectively communicate with third-party vendor inquiries.
Nice To Haves
- Understanding of basic legal and accounting principles preferred but not required.
- Real estate and/or construction contracting experience preferred, but not required.
- Experience with Yardi and Nexus or related accounting software preferred, but not required.
Responsibilities
- Assist Legal and Risk departments with contract set-up, compliance, and administration for the Development Department.
- Resolve and respond to issues and discrepancies related to job and contract set-ups, invoice payments, etc.
- Obtain, review, and process vendor insurance documentation.
- Draft and package contract documents and exhibits for processing of new contracts, change orders, etc.
- Manage reporting through accounting and payables software, as necessary.
- Work with Accounting and project teams to ensure proper job-cost accounting.
- Streamlining of payment processes and ensuring timely disbursements.
- Operate standard office equipment.
- Attend training sessions for job cost accounting and software.
- Be responsive and flexible to new projects.
- Observe and implement best practices among different project teams.
Benefits
- A variety of Medical, dental, and vision benefit plans
- Health Savings Account with a generous employer contribution
- Company paid life and disability insurance
- 401(k) savings plan, with company match
- Comprehensive paid time off, including: vacation days, 10 designated holidays, sick time, and bereavement leave
- Up to 16 hours of volunteer time off
- Up to 16 weeks of Paid Parental Leave
- Ongoing professional development programs
- Wellness program, including monthly and quarterly prizes
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
501-1,000 employees
