Contracts Coordinator

Lawrence Lynch•Falmouth, MA

2d•Onsite

About The Position

Lawrence-Lynch Corp of Falmouth, MA is looking to hire a full-time Contracts Coordinator. Are you seeking a company that fosters professional development, values employee initiative, and provides employees autonomy to get their jobs done? Do you want to work at an established company that puts their employees first and cultivates a team culture ? Are you ready to take your Administrative career to the next level ? If so, please read on! This Contracts Coordinator position earns a competitive salary commensurate with experience. We also offer exceptional benefits including a medical plan, basic life insurance, a pension plan, a Child Care Subsidy, holidays, and paid time off that are 100% employer-paid! We contribute 50% to the dental plan premiums and offer voluntary employee-paid vision, supplemental life & AD&D, AFLAC, Flexible Spending & Dependent Care FSA, and 401(k) plans . If this sounds like the right opportunity for you, apply today! ABOUT LAWRENCE-LYNCH CORP Doing business since 1971, we are a robust family-owned company that is a leader in the civil construction industry. From all aspects of utility construction to paving to hot mix asphalt manufacturing, our diverse and talented team transforms communities and helps people get where they need to go. We give back. We care about our community, our customers, and each other. Without a doubt, our employees are our most valuable asset. We are committed to providing our employees with professional development and promotional opportunities . We continually reinvest in our employees . In order to recruit a cohesive workforce that is knowledgeable, motivated, and capable, we offer competitive pay , amazing benefits , and a positive work culture . A DAY IN THE LIFE OF A CONTRACTS COODINATOR The Contracts Coordinator is responsible for managing subcontractor compliance and supporting bid preparation for major projects. This role oversees the distribution and tracking of Universal Subcontract Agreements (USAs), Certificates of Insurance (COIs), and contractor qualification records for 175+ subcontractors, ensuring all documentation meets company, legal, and agency requirements. The coordinator monitors COI expirations, maintains compliance records, and works closely with Project Managers and subcontractors to address updates and submissions. In addition, the position supports the bidding process by preparing bid documentation, coordinating financial instruments such as bid bonds, and monitoring public bid opportunities. The Contracts Coordinator also maintains qualification files for safety review, assists with project coverage across municipal, housing authority, and LLC subcontractor projects, and provides backup support to internal teams as needed to ensure compliance, timely submissions, and smooth project operations. Reception backup is expected. You gain satisfaction in knowing that Project Managers, vendors, subcontractors, and customers can depend on you to get contracts in place so our operations team can fulfill the requirements for each job. You take pride in finding ways to streamline procedures and set up electronic file keeping systems, making your position more efficient, improving flow of communications, and allowing information to be readily available to all employees in the company. You are not afraid to independently research and problem solve and are happy to take advantage of professional development opportunities. Overall, you find your job highly engaging and are happy to work for a solid and supportive company!

Requirements

High School Diploma and three (3) years of professional administrative experience, or an equivalent combination of education and experience.
Demonstrated attention to detail and ability to problem solve and multi-task is required.
Strong computer skills including intermediate Microsoft Office proficiency, including Excel, Word, Outlook, and Adobe Pro experience is highly desired.
excellent communication skills, both written and verbal
organized with strong attention to detail
effectively manage competing priorities in a fast-paced environment
comfortable working where continuous improvement is expected
treat both customers and fellow employees with honesty and respect

Nice To Haves

A Bachelor's degree in Business or an Administrative field is strongly preferred, plus five (5) years of relevant is highly desired but multiple factors will be considered.
Prior experience in the construction industry is strongly desired.
Previous experience with contracts or similar work, like grants, is a plus.

Responsibilities

managing subcontractor compliance
supporting bid preparation for major projects
overseeing the distribution and tracking of Universal Subcontract Agreements (USAs), Certificates of Insurance (COIs), and contractor qualification records for 175+ subcontractors
ensuring all documentation meets company, legal, and agency requirements
monitoring COI expirations
maintaining compliance records
working closely with Project Managers and subcontractors to address updates and submissions
preparing bid documentation
coordinating financial instruments such as bid bonds
monitoring public bid opportunities
maintaining qualification files for safety review
assisting with project coverage across municipal, housing authority, and LLC subcontractor projects
providing backup support to internal teams as needed to ensure compliance, timely submissions, and smooth project operations
Reception backup