Contracts Coordinator

Infucare Rx Inc on behalf of itself and its subsidiaries

4h

About The Position

InfuCare Rx is a leading infusion provider accredited by URAC and ACHC offering a specialized approach to caring for patients in need of IVIG, SCIG and other chronic specialty pharmacy services in the homecare setting. We have created an ethical, team oriented, and quality work environment for our employees that cultivates achievement and success.

The Contracts Coordinator is responsible for contract intake in the Contract Life Cycle Management (CLM) software and preparing contract templates by entering or confirming accurate business information, confirming entity names, addresses, and signature blocks, and ensuring all required fields are complete prior to review and signature. This role plays a critical support function by verifying that documentation aligns with intake forms, internal approvals, and company standards before routing for signature. The coordinator will track contract status, maintain version control, and maintain organized electronic records within the repository.

As a member of the Legal Department, this position will work closely with the operations, finance, compliance, and business development teams to collect required information, confirm accuracy, troubleshoot issues, escalate concerns appropriately, and anticipate gaps to prevent delays in contract and process execution. The role requires careful cross-checking of details, monitoring deadlines, following up with stakeholders, and ensuring agreements progress smoothly through execution and post-execution filing. Maintaining clean documentation, tracking key dates such as execution, amendments, expirations, and renewals, and supporting audit readiness are essential responsibilities.

In addition, the Contracts Coordinator supports ongoing CLM system initiatives, including data entry accuracy, reporting support, and process enhancements. The role may assist with preparing basic contract status reports and supporting due diligence or internal review projects. The coordinator will also assist with ad hoc legal and operational projects as assigned, contributing to continuous improvement of workflows and documentation standards.

This position requires a professional who is detail-oriented, process-driven individual seeking to build experience in project management, contract administration, legal operations, or corporate governance.

Success in this role requires strong attention to detail, personal accountability, organization, discretion in handling confidential information, and the ability to manage multiple assignments simultaneously. A proactive mindset, willingness to ask questions, and commitment to accuracy are critical.

Requirements

• Exceptional attention to detail
• Strong organizational and time management skills
• Ability to follow structured workflows consistently
• Data entry accuracy and quality control mindset
• Clear written and verbal communication
• Ability to manage multiple assignments simultaneously
• Proactive follow-up and deadline tracking
• Comfort working cross functionally with multiple departments
• Ability to anticipate needs before they arise
• Professional discretion when handling confidential information
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Ability to manage shared drives and electronic file structures

Nice To Haves

• Experience with LinkSquares or similar Contract Lifecycle Management (CLM) system preferred
• Basic understanding of contract terminology
• Proficiency in DocuSign or similar e-signature platforms
• Adobe Acrobat (PDF editing, form creation, document comparison tools)
• Previous experience in, or related to the healthcare industry such as pharmacy, healthcare practice, hospital, insurance company, or life sciences company.
• Exposure to project coordination or administrative support in a corporate environment

Responsibilities

• Contract intake in the Contract Life Cycle Management (CLM) software
• Preparing contract templates by entering or confirming accurate business information, confirming entity names, addresses, and signature blocks, and ensuring all required fields are complete prior to review and signature
• Verifying that documentation aligns with intake forms, internal approvals, and company standards before routing for signature
• Tracking contract status
• Maintaining version control
• Maintaining organized electronic records within the repository
• Collecting required information, confirm accuracy, troubleshoot issues, escalate concerns appropriately, and anticipate gaps to prevent delays in contract and process execution
• Careful cross-checking of details
• Monitoring deadlines
• Following up with stakeholders
• Ensuring agreements progress smoothly through execution and post-execution filing
• Maintaining clean documentation
• Tracking key dates such as execution, amendments, expirations, and renewals
• Supporting audit readiness
• Supporting ongoing CLM system initiatives, including data entry accuracy, reporting support, and process enhancements
• Preparing basic contract status reports
• Supporting due diligence or internal review projects
• Assisting with ad hoc legal and operational projects as assigned, contributing to continuous improvement of workflows and documentation standards

Benefits

• Medical, Dental, and Vision Insurance
• Short- and Long-Term Disability
• Company-Paid Life Insurance
• Voluntary Life and AD&D Insurance
• 401(k) with Company Match
• Paid Time Off and Sick Leave
• 6 Paid Holidays
• Opportunities for Career Growth and Professional Development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed