Contracts & Billing Administrator

TriMark•Cleveland, OH

21h•Hybrid

About The Position

TriMark USA is the country’s largest provider of design services, equipment, and supplies to the foodservice industry. They serve customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, TriMark USA has locations across the country that offer foodservice operators an unparalleled level of service by combining unique design capabilities and expert market knowledge with the purchasing strength, delivery, installation, and after-sales service capabilities of a national company. Employees are focused on creating customized solutions for clients to ensure they achieve their culinary goals while upholding the I.C.A.R.E. values: Integrity, Customer Service, Accountability, Respect, and Excellence. The Contracts & Billing Administrator will play a key role in supporting the efficient execution of contracts and billing processes. Experience with Vendor Management Systems (VMS) and Navision is a significant plus for this role. The ideal candidate should possess a strong foundation in contracts and billing procedures, demonstrate excellent organizational skills, and contribute to the overall success of the Contracts & Billing department.

Requirements

Strong organizational and time management skills.
Excellent written and verbal communication skills.
Detail-oriented with a commitment to accuracy.
Ability to work collaboratively in a team environment.
Analytical mindset with the ability to interpret and analyze contract and billing data.
Ability to adapt to new processes and technologies.
Strong problem-solving skills and a proactive approach to addressing challenges.
1 – 2 years of relevant experience in Contracts & Billing administration, or equivalent Military or practical experience.
Proficient in Microsoft Office applications.
Ability to successfully pass a background check post offer acceptance.

Nice To Haves

Experience with Vendor Management Systems (VMS) and Navision is preferred.
Prior experience in foodservice equipment and supplies desired.

Responsibilities

Manage and organize contract documents and records, ensuring accuracy and completeness.
Review contract terms and conditions, identifying key details and requirements.
Execute billing processes, including data entry, invoicing, and documentation.
Ensure invoices are prepared in compliance with contractual terms and client requirements.
Maintain and analyze contract and billing data using Navision and other relevant systems.
Perform data verification, reconciliation, and generate reports as needed.
Utilize VMS to facilitate the management of vendor contracts, compliance, and performance.
Collaborate with vendors through the VMS to ensure seamless contract administration.
Communicate effectively with internal teams and external stakeholders regarding contract and billing matters.
Collaborate with cross-functional teams to address inquiries and resolve issues.
Identify opportunities for process improvements within the Contracts & Billing department.
Participate in initiatives to enhance overall efficiency and effectiveness.