Contracts Assistant

Angelo State University•San Angelo, TX

44d•$37,000•Onsite

About The Position

Supports the University's contracts and purchasing operations by preparing documents, maintaining records, and assisting with routine contract processing tasks.

Requirements

Knowledge of clerical and general office procedures and practices.
Knowledge of purchasing forms and procedures.
Knowledge of basic mathematics (addition, subtraction, division) and ability to perform calculations accurately.
Knowledge of computer keyboard operation and general office equipment.
Skilled in the operation of office equipment and computer keyboards.
Skilled in oral communication and interpersonal relations.
Ability to read, write, and speak in English.
Ability to type 35-45 WPM.
Ability to organize and complete tasks according to instructions or procedures.
Ability to perform work requiring accuracy and attention to detail.
Ability to operate a variety of office equipment efficiently.
Possession of a high school diploma or GED certificate.
Three years of general clerical or equivalent experience OR two years of purchasing office experience.

Nice To Haves

Basic Texas Purchaser certification preferred.

Responsibilities

Monitors the Contract Administration email account for ASU department and vendor requests regarding agreements.
Assists vendor and internal customers with questions related to these agreements.
Reviews contract terms and conditions to determine if revisions are necessary and edits documents.
Routes to General Counsel.
Negotiates terms with vendors.
Backup for Affiliation Agreements
Composes correspondence; prepare spreadsheets; reports; and forms; as needed to complete university or state requirements.
Review and make recommendations for department policies and procedures.
Assists Director with Key Performance Indicator monthly monitoring/reports for all departments in area (Contracts, Purchasing, Travel, Print Shop and Mail Services).
Lead contract office in system and software implementation, upgrades, and testing.
Oversee project management and documentation of processes related to office automation conversions and/or updated policy and procedures.
Interacts in a professional and service-oriented manner with students, faculty, staff, vendors, and others contacted in the course of work.
Serves on University committees and advisory groups; attends professional conferences, training, and other meetings.
Performs other duties as assigned.