Contracts Assistant

Aston Carter•Fort Wayne, IN

2d•$21 - $24•Onsite

About The Position

A Contracts Assistant supports the contract administration process by organizing documentation, tracking contract activities, and assisting with communication between internal teams, vendors, and customers. This role ensures that all contract information is accurate, up‑to‑date, and compliant with organizational standards. Acting as both an administrative and coordination resource, the Contracts Assistant helps maintain workflow efficiency, supports contract lifecycle activities, and contributes to the timely execution and maintenance of agreements.

Requirements

Microsoft Office
Administrative Support
Data entry
Reconciliation
Access software
Reconciliation experience
Degree

Nice To Haves

Database or Microsoft Access experience preferred

Responsibilities

Reconcile incentive or rebate activity tied to enterprise‑wide supplier agreements on a quarterly and annual basis
Coordinate with internal teams and external suppliers to resolve reporting discrepancies and finalize reconciliations
Maintain and update quarterly purchasing reports, vendor records, and agreement documentation
Communicate requirements and changes related to agreements to internal stakeholders
Prepare and distribute periodic updates regarding agreement changes or status
Maintain vendor files, summary reports, and electronic documentation repositories
Support review and organization of submitted documentation to assist reconciliation efforts