Contracts and Planning Coordinator, Human Services Department

Stearns County MN•St. Cloud, MN

5d•$39 - $47•Hybrid

About The Position

Stearns County is seeking a forward-thinking, solution focused Technology Contracts and Planning Coordinator to guide impactful projects from concept to completion - both within our organization and through collaborative state workgroups. In this role, you will bring people, processes, and ideas together to ensure technology and solution initiatives succeed. You’ll assist with negotiating technology contracts that deliver value for our residents, and identify, secure, and manage grant opportunities to fund innovative solutions. This position offers the opportunity to combine strategic planning, stakeholder engagement, and hands-on project leadership to enhance public services, strengthen partnerships, and advance our mission of providing a safe, healthy, and vibrant county for all. To oversee planning, document management, contract development, and quality assurance. This position enhances departmental efficiency through planning, legal compliance, and stakeholder engagement, contributing to the successful development and evaluation of programs that support the department’s strategic objectives and operational effectiveness.

Requirements

Bachelor's degree or higher (A degree in business administration, computer science, management information systems, public administration, or a related field is preferred)
Five years of related experience
Knowledge of legal compliance, data practices, and reporting procedures.
Knowledge of public sector budget development, planning, and management processes.
Knowledge of the methods for data research, compilation of statistics, analysis, and evaluation.
Knowledge of contract negotiation and monitoring.
Skilled in analysis and reporting, with expertise in designing procedures for compliance checks, interpreting metrics, and producing actionable reports.
Skilled in providing quality assurance leadership through service evaluation, performance monitoring, and vendor collaboration.
Ability to analyze, interpret, and present technical programmatic data.
Ability to organize and prioritize work and manage multiple priorities.
Ability to work independently and in a team.
Ability to show initiative in resolving complex problems.
Ability to conduct quantitative and qualitative analysis.
Ability to establish and maintain effective working relationships with various County departments, vendors, other agencies, community organizations, and the general public.
Ability to effectively communicate verbally and in writing

Nice To Haves

Full-cycle grant writing and management experience in a non-profit or government environment.
Project management expertise leading multi-stakeholder initiatives from planning to completion, ensuring goals, timelines, and deliverables are met.
Vendor and contract management experience, including negotiation, compliance oversight, and process improvement.

Responsibilities

Oversees the development, review, and coordination of planning documents, needs assessments, and contracts as required by federal, state, and local laws.
Collaborates with management on grant development and application review; and in the research, analysis, and development of Statements of Need and Letters of Support.
Coordinates data collection for required documents and reporting.
Researches, analyzes, develops, and manages contracts with external vendors.
Researches, evaluates, and drafts proposals for local, state, and federal funding.
Leverages project management style methodology and provides leadership to navigate assigned projects by working with shareholders, developing and following the project process, and utilizing process management tools.
Assists with the Request for Proposal (RFP) process for vendor services.
Participates in the negotiation of rates and terms for purchased services and analyzes service provisions for process improvements and compliance.
Drafts board actions for presentation of contracts, grants, and resolutions to governing bodies.
Manages and implements Human Services grant acquisition process, policies, procedures, and compliance.
Support vendors, department employees, and department leadership in understanding contract, grant, and plan terms, and lead meetings with current and prospective service vendors; oversees the preparation, organization, and submission of required reports, while coordinating communication with relevant partners.
Coordinates, interprets, and designs procedures for the evaluation and preparation of statistical reports.
Develops, implements, and oversees a system for programmatic and quality assurance of contracted services.
Manages county Housing Support Program vendors and support vendors through continuous improvement of procedures and develops and maintains proficiency in the program standards and requirements.
Serves as primary resource for department leadership and employees for data privacy matters, data requests from the community, and data incidents to ensure compliance with applicable laws.
Conducts statutory research and drafts documents and communications that confer and interpret legal information.
Monitors and oversees vendor performance, which includes field visits, while maintaining collaborative relationships.
Provides knowledge and liaison services between internal partners, counties and State agencies regarding grant and contract provisions, interpretation, and compliance.
Attends work regularly and in a timely manner.
Performs other duties as assigned or apparent.