Contracts Administrator

Simpson Gumpertz & Heger•Waltham, MA

35d•$35 - $42•Hybrid

About The Position

Do you want to help engineer what’s next? Simpson Gumpertz & Heger (SGH) is a national engineering firm committed to delivering holistic advice for our clients’ most complex challenges. We leverage our collective and diverse experience, technical expertise, and industry knowledge of structures and building enclosures, advanced analysis, performance & code consulting, and applied science & research to deliver unrivaled, comprehensive solutions that drive superior performance. With 800 employees in offices nationwide, SGH’s industry-leading teams constantly seek to advance the meaning of what’s possible. What makes careers at SGH so special? The only way to advance is to question and explore. Every member of the SGH team is both a learner and an educator, committed to advancing ourselves, our teams, and our industry. Together we are creating a community that never settles for what is but always seeks what could be. There are many reasons to love SGH: Our Work: Our clients trust us to bring clarity and deliver outstanding solutions for their most complex projects. Our People: We are bold thinkers and compassionate teammates, committed to lifelong learning and professional growth. Our Commitment: We live with integrity and embrace an obligation to give back to our professions and communities. Our Contribution: We offer a comprehensive and rich compensation and benefits package with company-paid and voluntary programs to help build healthy lifestyles, strong relationships, and future prosperity. Work Arrangement: This position is eligible to be in-office, or hybrid, based out of our Waltham, MA office location. We want someone passionate about providing high quality legal support Become a member of our dynamic team dedicated to providing high quality legal support to one of the top engineering firms in the country! We're looking for someone with strong attention to detail, resourcefulness, excellent customer service skills, the ability to handle a variety of competing tasks, and a commitment to teamwork. What makes careers at SGH so special? The only way to advance is to question and explore. Every member of the SGH team is both a learner and an educator, committed to advancing ourselves, our teams, and our industry. Together we are creating a community that never settles for what is, but always seeks what could be. There are many reasons to love SGH. Our Work: Our clients trust us to bring clarity and deliver outstanding solutions for their most complex projects. Our People: We are bold thinkers and compassionate teammates, committed to lifelong learning and professional growth. Our Commitment: We live with integrity and embrace an obligation to give back to our professions and communities. Our Contribution: We offer a comprehensive and rich compensation and benefits package with company-paid and voluntary programs to help build healthy lifestyles, strong relationships, and future prosperity. SGH® is an Equal Opportunity Employer and we value diversity in our workforce. We are committed to providing equal opportunities to all job applicants and employees. We consider all qualified applicants and encourage individuals with disabilities and protected veterans to apply. If the application system is not accessible to you, or you need a reasonable accommodation to apply due to a disability, please email [email protected] Working Conditions: While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand, and finger skills in the use of a keyboard, mouse, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level.

Requirements

Bachelor’s or Paralegal Certification plus 2 or more years of applicable experience working in a corporate environment, law firm, and/or the construction industry
Positive, proactive, and no-task-too-small-or-big mentality
Demonstrated experience working within aggressive timeframes
Ability to prioritize, multi-task, and maintain flexibility in a fast-paced changing environment
Skilled at team work as well as the ability to produce individual work product
Excellent written and verbal communication skills; strong organization skills and attention to detail

Responsibilities

Triage and assign incoming requests to the Legal Department for contract reviews, insurance certificates, and other inquiries. Work closely with both operations and technical staff to obtain all necessary information for an efficient review/response.
Compare, modify, and summarize incoming contract review requests against previously negotiated contracts with the same clients to promote consistency and accuracy for contract negotiations.
Assist with contract review negotiations as needed, such as reviewing client response to proposed revisions and ensure incorporation of modifications for final execution.
Log and track the status of all contracts and other project-related documents reviewed by Legal. Maintain electronic contract files, including emails, executed contracts, and other documents related to the contract reviews.
Review, analyze, and propose modifications to NDAs, releases, and other short form agreements consistent with SGH policies.
Prepare standard subconsultant agreements; work with internal stakeholders to finalize.
Obtain certificates of insurance (COI) from broker per request of internal staff and external clients consistent with contract requirements and SGH guidelines.
Assist with insurance renewal application, working closely with other operations departments; prepare COI renewal file, dispatching renewed COIs to both internal staff and external clients.
Contribute to creating, improving, and updating Legal Department processes and forms
Manage organizing and executing special projects as assigned
Establish and maintain trusted rapports and work closely with technical and operations teams to address legal issues affecting the company's day-to-day business.
Assist with roll out of new contract review process with new software