Contracts Administrator

Alliant Insurance Services•San Diego, CA

16h

About The Position

SUMMARYResponsible for providing administrative support to the Legal Department. Accountable for administering a broad range of legal operations, including contracts administration, equity administration, and corporate governance, filings, and licensing. Responsible for assisting with the review and drafting of various employment- and equity-related agreements. ESSENTIAL DUTIES AND RESPONSIBILITIESFollows and helps to administer complex employment and equity-related agreement processes and procedures to ensure appropriate steps for preparation, review, and processing are handled accurately and timely. Assists other department staff with reviewing, populating, and/or developing employee-tailored agreements that include the appropriate compensation and other employee-specific contract terms.Participates on equity team and contributes to significant equity transactions, including significant company equity events and projects.Responds to inquiries regarding employment- and equity-related agreements and transactions.Assists with creating and administering processes and workflows to improve efficiency of legal and contracts operations. Helps with administering and maintaining corporate licensing (e.g. Secretary of State filings and business licenses) to comply with filing requirements. Assists with contract administration process using company's intranet and contract management system to ensure all contract data is accurately entered and saved.Periodically monitors the contracts team’s inbox to manage contract requests and respond to business inquiries.Periodically monitors the equity team’s inbox to manage equity inquiries and equity agreement distributions.Supports periodic audits of contracts and corporate data to ensure accurate recordkeeping. Assists with equity administration, including preparing equity offerings and implementing equity management system. Maintains and administers the company’s contract templates, and assists with form completion.Interacts with both external and internal stakeholders to support legal and contracts projects.Facilitates execution of approved and finalized contracts, including timely distribution to all appropriate business team stakeholders.Other duties as assigned.

Requirements

Bachelor’s degree in general business, insurance, legal or financial disciplines or equivalent combination of education and experience
Four (4) or more years of related work experience
Strong working knowledge of office technology (including proficiency in Microsoft Office products)
Exceptional organizational skills with great attention to detail
Advanced analytical skills with ability to exercise independent judgment to identify issues and problem solve with minimal supervision
Strong self-motivator and take initiative in identifying opportunities and making recommendations for process improvement
Excellent verbal and written communication skills
Great interpersonal and leadership skills with ability to interface with executives, both internal and external
Exceptional time management and prioritization skills with ability to multi-task on multiple high priority projects and maintain sensitive information with extreme care

Nice To Haves

Prior legal background and paralegal training preferred
Experience in contract management system is a plus

Responsibilities

Administer complex employment and equity-related agreement processes and procedures.
Assist with reviewing, populating, and/or developing employee-tailored agreements.
Participate on equity team and contribute to significant equity transactions.
Respond to inquiries regarding employment- and equity-related agreements and transactions.
Assist with creating and administering processes and workflows to improve efficiency of legal and contracts operations.
Help with administering and maintaining corporate licensing.
Assist with contract administration process using company's intranet and contract management system.
Monitor the contracts team’s inbox to manage contract requests and respond to business inquiries.
Monitor the equity team’s inbox to manage equity inquiries and equity agreement distributions.
Support periodic audits of contracts and corporate data to ensure accurate recordkeeping.
Assist with equity administration, including preparing equity offerings and implementing equity management system.
Maintain and administer the company’s contract templates, and assists with form completion.
Interact with both external and internal stakeholders to support legal and contracts projects.
Facilitate execution of approved and finalized contracts, including timely distribution to all appropriate business team stakeholders.
Other duties as assigned.