Contracts Administrator

Advanced Atomization Technologies LLC•Clyde, NY

40d

About The Position

Administers contracts for products of moderate scope and complexity to ensure fulfillment of contractual obligations. Defines requirements, generates proposals, monitors performance, negotiates pricing and terms, and ensures compliance with contract requirements. Has regular interaction with functional team members and related internal teams. Has direct contact with customers. Focus will be on one or multiple product lines including OEM and Aftermarket interactions.

Requirements

Bachelor’s degree (BA/BS) in Business Administration or a related discipline (Degree in-process candidates will be considered). Contract management certification preferred or in process is preferred.
Ability to perform the essential functions of the job typically acquired through two or more years of experience in contract administration or a directly related field.
General understanding of manufacturing operations and order fulfillment.
Understanding of Aerospace quality requirements.

Nice To Haves

Proficient in the uses of standard business applications software and specialized in-house and customer systems.
Ability to read, analyze, and interpret policies and moderately complex contract terms and conditions, and recommend changes to procedures.
Ability to respond to significant inquires or complaints from customers, regulatory agencies, or members of the business community.
Demonstrated ability to facilitate or lead initiatives requiring significant cross functional, multi-site, and/or customer involvement.
Accomplished problem solver. Demonstrated ability to define problems and challenges without bias in simple and understandable terms. Ability to develop potential solutions using cross functional input, provide alternatives and/or recommendations to customer or AA TECH leadership.
Collaborates well with others of various functions at all levels in the organization. Demonstrates clear and concise verbal and written communication. Able to work in synergy with others toward common goals under difficult circumstances.
Demonstrated teamwork and team building skills in producing results and meeting organizational objectives.
Effective presentation, communication and interpersonal skills and demonstrated ability to interface effectively with customers or members of the AA Tech team.
Strong customer focus that exceeds customer requirements and expectations. Uses customer information for improvements in business processes and services.
Ability to research and analyze data and develop recommendations or resolve problems.
Ability to work on a variety of problems of moderate scope and complexity where analysis of the situation or data requires a review of identifiable factors and analysis of impact, and problem resolution requires thorough evaluation of alternatives that may require originality or ingenuity.
Ability to work with only general work direction and instructions regarding the scope of assignments, determine priority and order of assignments.

Responsibilities

Administers moderately complex contracts by analyzing performance requirements and customer purchase order requirements including those issued against Basic Contract Agreements and/or Long-Term Agreements. Analyses include performance to delivery schedules, pricing, terms and conditions and other contract provisions.
May determine technically and commercially compliant proposal packages of moderate scope and complexity in response to contract or customer requirements. Evaluates performance requirements, delivery schedules, and estimates of costs of material, equipment, and labor hours.
Negotiates contracts of moderate scope and complexity in accordance with legal and company regulations and policies. Negotiates price, terms and conditions, deliveries, and other business issues within scope of responsibility. Ensures contract provisions are clear and conform to company policy.
Initiates contract reviews and coordinates input required by all relevant functions. Identifies any discrepancies among the contract, proposal, and/or overarching general agreements (e.g., long term agreements, customer service agreements) and communicates exceptions to customer.
Flows down schedule requirements and maintains schedule changes through the Sales and Operations Planning process and ongoing communication. Establishes and communicates schedule commitments and recovery plans as required by coordinating input from all relevant functions.
Investigates and resolves claims or complaints by collecting and analyzing information. Coordinates with relevant functions on technical and/or quality issues, data requirements, and other business as applicable.
Monitors contract financial performance and delivery status and determines the need for contract amendments or extensions. Determines when customer directed changes are out-of-scope.
Acts as the point of contact with the customer on assigned contracts and participates in customer presentations.
Participate in and at times facilitate continuous improvement initiatives for Contracts Administration and related processes.
Maintains on time delivery (OTD) data and provides recommendations to AA TECH staff on OTD metric.
All other duties assigned by management.