Contracts Administrator

Penumbra • Alameda, CA

3d • $31 - $38 • Onsite

About The Position

As part of Penumbra’s legal team, the Contacts Administrator will support a growing and dynamic company that develops ground-breaking technology to further its mission of saving patients’ lives. You will work closely with attorneys, paralegals, and support staff as part of this closely-knit team while supporting external departments essential to the Company’s operations.

Requirements

• Bachelor's degree in business administration or related field with 2+ years of experience, or equivalent combination of education and experience

Nice To Haves

• Excellent communication skills and strong client management skills
• Ability to process a high volume of work and meet deadlines in a fast-paced environment
• Experience working with contract templates and the ability to review and revise basic contract provisions
• Strong organizational skills, careful attention to detail, and creative problem-solving skills
• Outstanding interpersonal skills with a “can-do” attitude
• Proactive, strategic, and thoughtful problem-solving ability
• High level of proficiency with Microsoft Excel, Word, PowerPoint, and Outlook
• Experience working in-house at a medical device or pharmaceutical company, or other company in a highly regulated industry, is preferred

Responsibilities

• Utilize your keen analytical skills to develop creative solutions to problems
• Read, analyze, interpret, and draft a wide variety of contracts, including sales contracts, non-disclosure agreements, vendor agreements, consignment agreements, and consulting agreements
• Use Contract Lifecycle Management (Agiloft) and SharePoint in drafting and preparing all legal documents
• Maintain the legal department’s “To Do List” on Microsoft Excel and Agiloft
• Coordinate with internal business departments and provide guidance based on the needs of all interested parties and other matters
• Maintain Agiloft and SharePoint including, but not limited to, managing drafts, and uploading executed legal contracts with pertinent contract data points, generating reports, and responding to requests and inquiries for contract-related information
• Use Microsoft Excel to develop comprehensive exhibits for various sales contracts and consignment agreements
• Draft transmittal letters and facilitate the completion of agreements
• Assist with various administrative tasks for the legal department
• Perform special projects as requested
• Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.
• Understands relevant security, privacy and compliance principles and adheres to the regulations, standards, and procedures that are applicable to the Company.
• Ensure other members of the department follow the QMS, regulations, standards, and procedures.
• Perform other work-related duties as assigned.

Benefits

• A collaborative teamwork environment where learning is constant, and performance is rewarded.
• The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.
• A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, an employee stock purchase plan, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees