Contracts Administrator – Major Manufacturing Facilities Construction

Turner & Townsend•Houston, TX

About The Position

The Contracts Administrator will provide day-to-day support to the Subcontracts Management Lead in overseeing the procurement and contract management of major subcontracts executed by DB contractors. This role is critical in ensuring compliance with client requirements, maintaining accurate documentation, and facilitating smooth communication between stakeholders. In addition to supporting governance and reporting, the Contracts Administrator will assist with application-to-pay and invoicing processes to ensure timely and accurate financial administration.

Requirements

Bachelor’s degree in Business Administration, Supply Chain Management, Construction Management, or related field.
3–5 years of experience in contract administration or procurement support for large-scale industrial or manufacturing projects.
Familiarity with EPC/EPCM subcontracting processes and documentation requirements.
Experience with invoicing and application-to-pay processes.
Strong organizational and documentation skills.
Ability to manage multiple priorities and deadlines.
Proficiency in MS Office Suite and contract management systems.
Excellent communication and stakeholder coordination skills.

Nice To Haves

Experience supporting construction projects.
Knowledge of subcontractor markets in sectors such as data centers, semiconductor facilities, life sciences, renewable energy, or oil & gas.
Professional certifications such as CAPM or equivalent are a plus.

Responsibilities

Assist the Subcontracts Management Lead in managing subcontract governance processes and documentation.
Prepare, review, and maintain records of subcontract agreements, amendments, and compliance reports.
Support the review of EPC contractor’s subcontracting plans, bid packages, and award recommendations.
Track procurement milestones and ensure timely submission of required documentation.
Monitor subcontractor compliance with client and contractual requirements.
Maintain accurate logs of performance metrics, change orders, and claims.
Support application-to-pay processes, including validation of subcontractor invoices against contract terms and deliverables.
Coordinate with finance teams to ensure timely processing of payments and resolution of discrepancies.
Maintain accurate records of invoicing and payment status for reporting purposes.
Prepare regular status reports for the Subcontracts Management Lead and project leadership.
Facilitate communication between internal teams, EPC contractors, and subcontract managers.
Assist in identifying potential risks related to subcontract procurement and execution.
Support resolution of issues by gathering documentation and coordinating with relevant stakeholders.