Contracts Administrator

Flex•Fontana, CA

47d•$23 - $32•Onsite

About The Position

To support our extraordinary teams who build great products and contribute to our growth, we're looking to add a/an Contracts Administrator in USA, Fontana Ca. Reporting to the Contracts Manager, Contracts Administrator, responsible for assisting in the review and administration of customer Contracts Documents. What a typical day looks like: Provide detailed and accurate analysis of customer's contract terms and conditions as provided at time of Bid. Participate in the creation of commercial terms in Bid Proposals Prepare Commercial portion of Bid Letter Prepare any Fill in Forms, pre-qualification, commercial, safety, licensing or certification documents required by customer at Bid Time Request any Bid Bonds required by Customer. Review customer's contracts, purchase orders and change orders for completeness and accuracy. Work with internal and external partners to have any corrections made. Submit final/correct documents to management for approval and signature. Submit approved documents to accounting and return signed documents to customer. Prepare preliminary notices and help prepare lien releases. Request Insurance Certificates to be issued to our customer from our Broker. Administer Payment Bonds and Performance Bonds for our customers. Maintain/Update Contract Log and DocuSign Reports on customer document status. Run weekly meetings to review customer document status with other department managers. Participate in the creation of commercial terms in Purchase Orders to Vendors Collect, review and log insurance certificates from Vendors Analyze and resolve business risk areas and mitigate issues. Perform other related duties as assigned.

Requirements

High school diploma or equivalent required
Two years previous experience as a contract administrator, or related field preferably in the construction, engineering or accounting field
Working knowledge of Contract Law and language as applicable to Engineering, Construction and Accounting
Working knowledge of sales/use tax in a multi-state capacity
Working knowledge of insurance, bonds and other potential liabilities.
Working knowledge of Lien Law and Preliminary Lien Notices
Excellent organizational skills and attention to detail
Excellent verbal and written communication skills
Ability to multi-task, prioritize, and manage time efficiently.
Proficient with Microsoft Office Suite (Word, Outlook and Excel)
This is NOT a remote job, physical presence in office Mon-Fri, 7:30a - 4:15p.
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
Must be able to go up and down stairs and traverse the production floor as needed.

Nice To Haves

Customer Service Experience is a plus.
Accounting Experience is a plus.
Familiarity with DocuSign is a plus.
Familiarity with ISN, Avetta, VERO, Veri force, Compass or other 3rd party contract compliance platforms is a plus.
and scissor lifts

Responsibilities

Provide detailed and accurate analysis of customer's contract terms and conditions as provided at time of Bid.
Participate in the creation of commercial terms in Bid Proposals
Prepare Commercial portion of Bid Letter
Prepare any Fill in Forms, pre-qualification, commercial, safety, licensing or certification documents required by customer at Bid Time
Request any Bid Bonds required by Customer.
Review customer's contracts, purchase orders and change orders for completeness and accuracy.
Work with internal and external partners to have any corrections made.
Submit final/correct documents to management for approval and signature.
Submit approved documents to accounting and return signed documents to customer.
Prepare preliminary notices and help prepare lien releases.
Request Insurance Certificates to be issued to our customer from our Broker.
Administer Payment Bonds and Performance Bonds for our customers.
Maintain/Update Contract Log and DocuSign Reports on customer document status.
Run weekly meetings to review customer document status with other department managers.
Participate in the creation of commercial terms in Purchase Orders to Vendors
Collect, review and log insurance certificates from Vendors
Analyze and resolve business risk areas and mitigate issues.
Perform other related duties as assigned.