Contracts Administrator

UFW Foundation•Bakersfield, CA

16h•$85,744 - $125,000•Hybrid

About The Position

About UFW Foundation: For nearly 20 years, the UFW Foundation has mobilized farm workers and their organizations across the country to advocate for more equitable policies, such as immigration reform, pesticide protections, heat standards, hazard pay, and other worker protections. We engage constituents in systemic change to break the cycle of poverty while also providing critical services. In fact, the UFW Foundation is the largest federally accredited immigration legal service provider in the state of California. The organization has staff in Arizona, California, Georgia, Illinois, Michigan, New York, and Washington state. The UFW Foundation’s Immigration Legal Services Program provides high-quality, comprehensive affirmative and removal defense services and representation before U.S. Citizenship and Immigration Services (USCIS), the Executive Office for Immigration Review (EOIR), and California State Courts. We represent low-income clients, including unaccompanied minors, in an array of affirmative and defensive applications, including but not limited to family petitions, U-visa/VAWA, Waivers, Naturalization and DACA, as well as Asylum/Withholding/CAT, Cancellation of Removal and Special Immigrants Juvenile Status (SIJS). The UFW Foundation is a U.S. DOJ-recognized and accredited organization. SUMMARY: The Contracts Administrator oversees UFW Foundation’s contractual agreements for the Legal Services department related to delivery of program services. Is responsible for the following: (1) will lead a team of analysts and/or specialists, (2) maintain documentation in compliance with the specific requirements of each contract, and (3) assist project staff with reporting requirements. They will partner closely with the Immigration Legal Services Director to develop and maintain fiscal monitoring and system integration, ensuring compliance with state contracting and subcontracting requirements. This position reports to the Immigration Legal Services Director.

Requirements

Collaboration. Ability to work with teammates in a professional and solutions-oriented manner. Demonstrated ability to work with a diverse group of people in various settings.
Dedication to Mission. A genuine interest in immigrant and farm worker rights/workers’ rights (e.g. worker conditions, wage-hour violation).
Excellent oral and written communication skills.
Excellent problem-solving skills.
Flexibility, Speed, and Precision. Ability to adjust quickly to constantly changing priorities with speed, precision, and accuracy. Strong attention to detail.
Legal Knowledge. Strong understanding of legal terminology (specifically immigration law), contractual language, and compliance regulations.
Si Se Puede® (It Can Be Done) Attitude. The embodiment of a personal spirit that promotes confidence, courage, and risk-taking.
Technical. Proficiency in contract management software and database management.
Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, campus staff and students, government officials and their staff members, and the general public.
Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages. Ability to apply concepts of basic algebra and geometry. Must have good organizational skills and the ability to work independently.
Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Bachelor’s degree in a related field, or 3 or more years’ experience, or a combination of the two.
3 or more years of experience in managing or coordinating non-profit projects or programs, in particular, contract administration, legal assistant roles, or grant management.

Nice To Haves

JD, MA, MPA, MBA, or related degree in Business Administration or related field a plus.

Responsibilities

Contract Lifecycle Management:
Draft, review, revise, and negotiate legal agreements, including grant awards, vendor contracts, MOUs, and amendments, including implementation, tracking, and close-out.
Create, prepare, and analyze data reports as requested.
Compliance & Risk Management:
Monitor contracts to ensure adherence to state/federal laws, regulations, and donor requirements.
Perform risk assessments and identify contractual obligations.
Regularly review grants and contracts for completeness, accuracy, and compliance with regulations and procedures.
Administration & Documentation:
Maintain accurate records, track contract milestones, and ensure proper version control using customer relationship management (CRM) tools like Salesforce or similar specialized contract management software.
Provide grant/contract analysis to directors and other key staff.
Liaison & Coordination:
Act as a central point of contact between the legal services team, as well as other UFW Foundation teams (including, but not limited to, organizing, communications and marketing, institutional advancement, etc.), in particular UFW Foundation directors/managers, as well as representatives of funding entities.
Inform related department heads of new grant/contract requirements.
Financial Oversight:
Review invoices, track funding, and assist with financial reporting and grant closeouts.
Update and conduct monthly review of grant/contract expenditures.
Monitor contract budgets, expiration dates, reporting dates, and documentation, as well as maintain ongoing communication with program staff regarding needs and budget status.
Maintain monthly monitoring of project expenditures and revenues and communicate monitoring status to project managers and directors, flagging any discrepancies or risks to the appropriate teams.
Policy Development:
Assist in developing and updating contract templates, policies, and procedures.
Other duties as assigned.

Benefits

Accruals of 2, 3, and 4 vacation weeks per year depending on tenure
16 paid holidays (includes a personal day)
1 mental health day per calendar year
Paid sick days
Health, dental, and vision benefits
Life insurance
Flexible Spending Accounts
Employee Assistance Program for support with personal and work-related challenges
403(b) retirement plan with 2% employer match (providing employee meets criteria)
401(k) retirement plan with no employer match (providing employee meets criteria)
Employer-sponsored pension plan
Supplemental insurance (within 30 days of hire date)
Professional development opportunities and access to thousands of courses
20% discount for immigration services through the UFW Foundation
Many discounts, such as entertainment discounts for movie theaters, theme parks, etc. via ADP Lifemart, TicketsatWork, and UnionPlus