Contracts Administrator

City of Springfield, MA•Springfield, MA

36d

About The Position

Responsible for administrative and professional work in a municipal department coordinating the contract activity of the department.Responsible for overseeing the entire departmental contract process from initiation to implementation, including advertising, bid analysis and administration of grants.Work is performed with considerable independence in accordance with standard departmental policies and procedures with review through reports and conferences by the department head.Supervision may be exercised over assigned personnel.

Requirements

Thorough knowledge of the philosophy, principles, methods, and techniques of municipal contract administration.
Thorough knowledge of the organization, operation and function of departmental administration.
Considerable knowledge of laws, ordinances and regulations affecting departmental programs.
Considerable knowledge of contract funding procedures.
Working knowledge of contract funding procedures.
Working knowledge of issues pertaining to federal and state laws governing public access and access for the disabled (Section 504 and the ADA).
Ability to plan, develop, administer and direct the various aspects of contract administration.
Ability to express oneself clearly and concisely, both orally and in writing.
Ability to make sound decisions and recommendations on matters of departmental importance.
Ability to establish and maintain effective working relationships with the general public, subordinates, supervisors, municipal departments and federal and state officials.
Bachelor's degree with background in contract and/or grant writing, business or public administration.
Minimum of three years of experience in contract administration.

Responsibilities

Prepares, analyzes and reviews all contracts pertinent to the department.
Reviews contracts or proposed contracts for conformity to legal guidelines, municipal rules and regulations, and engineering standards.Recommends modifications to contracts to meet requirements.
Confers with department and municipal personnel to collect information relative to proposed or existing contracts.
Assists in supervising, coordinating and reviewing the activities of consultants, contractors and/or municipal employees engaged in renovation and construction projects; acts in the department's interest in the capacity of "General Contractor" on many construction and renovation projects.Schedules and supervises subcontractors.
Advertises, analyzes bids for new or revised contracts and recommends awarding of contracts.
Examines work in progress to assure conformity with plans and specifications of various contracts.
Supervises and participates in the collection, compilation, organization, analysis and interpretation of contractual data.
Works closely with neighborhood and civic organizations in the planning and development of municipal projects and parkland improvements.
Coordinates all lake and pond restoration projects city-wide, primarily as it relates to park department wetlands.
Confers regularly with department heads, municipal officials, government and business representatives, and divisional heads to provide advice and assistance on matters of departmental concern, problems, services and interdivisional operations.
Works on all environmental issues that may arise prior to and during project implementation, filing of necessary permits with the local Conservation Commission. Represents the department at public hearings relative to permitting.
Maintains positive working relationships with federal and state funding sources, and the research, organization, application and administration of federal and state grants for the department.
Supervises and participates in the preparation of special graphic materials for the department.
Acts as a liaison between the department and various non-profit organizations in matters concerning public lands and agreements.
Maintains close working relationships with programs and related projects providing volunteer work and supervises their activities.
Assists in departmental submission of capital improvement projects for bond approval, compilation for the City's Open Space Plan, parkland open space resources and Recovery Action Plan.
Performs related work as required.