Contracts Administrator

Haymarket Media Group•New York, NY

39d•$100,000 - $120,000•Hybrid

About The Position

The Contracts Administrator will play a crucial role in supporting our legal function and managing the contracts workflow. We are looking for a self-driven professional who is comfortable with legal drafting and possesses strong administrative skills. This individual will be responsible for managing contracts reviews, redlines and approvals; and also support initiatives that uphold our data protection compliance and standards.

Requirements

Bachelor's degree or paralegal certification.
3-5 years of contracts and corporate paralegal experience required. Advertising/media and/or data privacy experience is a plus.
Demonstrated analytical capabilities and organizational skills.
Attention to detail.
Proven ability to manage and prioritize multiple projects effectively in a fast-paced environment.
Aptitude for quick learning and self-motivation, with the ability to work independently and communicate effectively across different teams.
Demonstrated proficiency in redlining and drafting contracts, media and material releases, and confidentiality agreements beyond standard templates.
Excellent communication skills with a strong focus on detail, organization, and prioritization.
Proficiency in Google Suite (Sheets, Docs) and MS Office Suite (Excel, Word), particularly redlining and document comparisons.

Nice To Haves

While not mandatory, privacy certifications such as CIPP are a plus.

Responsibilities

Draft, redline and review a variety of legal documents, including but not limited to contracts, templates, memos/opinions, corporate policies, presentations, etc.
Assist with the regular review, update, and maintenance of policies and SOPs, including as related to employment law, advertising, marketing, data privacy and intellectual property law.
Conduct legal research as assigned by the AGC.
Manage contract requests through the entire workflow and maintain an updated tracker.
Assist the AGC on special projects related to laws and advancements in technology impacting the media industry (e.g., AI tools).
Assist with trademark and copyright clearance searches, filings, portfolio billing and management, and dispute resolution.
Maintain current knowledge of and document U.S. state data privacy laws as relevant to the digital media industry, including those related to cookie consent and data subject rights.
Maintain current knowledge of and document federal regulations and sectoral data privacy laws, including CAN-SPAM, TCPA and FTC regulations (e.g., auto-renewals).
Support the development and implementation of data privacy policies and SOPs, including Data Privacy Impact Assessments
Assist with review and update of IT, Security, and AI policies, and related SOPs.
Assist in data privacy law compliance efforts.
Support responses to data subject rights requests.
Assist with any special projects assigned by the Data Protection Officer (DPO) and Assistant General Counsel (AGC) related to data privacy protection and advertising laws.

Benefits

A competitive compensation package
The salary range for this position is $100,000-$120,000. Compensation will be commensurate with experience, skill level, functional and/or industry knowledge, education level, certifications, as well as other qualifications.
Paid annual vacation, holiday and sick time off
Comprehensive health plans including medical, dental and vision
Competitive 401(k) investment options and generous company matching program
Life insurance
Commuter benefits
Employee referral awards
Tuition reimbursement
Training opportunities through industry-recognized programs
A creative and passionate workplace and a fun, collaborative team environment
Three Week "Work from Anywhere" benefit, to ensure work life balance