Contracts Administrator & Proposal Manager

NORTH WIND SYSTEMS LLC • Saint Paul, MN

1d

About The Position

North Wind is seeking a Contracts Administrator & Proposal Manager with experience in working on large Federal proposals. This role combines contracts administration and proposal coordination, ensuring alignment between contractual requirements, program scope, and proposal submissions. This role plays a key part in supporting program growth, funding actions, and proposal readiness while maintaining contract compliance.

Requirements

• Bachelor’s degree in Business, Contract Management, Communications, Engineering, or related field
• 3+ years of experience supporting contracts, proposals, or project coordination
• Strong organizational and documentation skills
• Ability to manage multiple deadlines across complex efforts
• Proficiency with Microsoft Word, Excel, and PowerPoint

Nice To Haves

• Experience supporting government contracts or OTA agreements
• Familiarity with proposal development processes (Shipley or similar methodologies)
• Experience working on technical or engineering proposals
• Exposure to aerospace, infrastructure, or large federal programs

Responsibilities

• Assist with contract modifications, funding actions, and agreement updates
• Maintain contract deliverable trackers, contract documentation, modification logs, and compliance records
• Track contract deliverables, milestones, and reporting requirements
• Assist with review and coordination of Statements of Work (SOW) and contract language updates
• Coordinate internally with legal, compliance, finance, program leadership, and technical teams
• Monitor compliance with OTA terms and contractual obligations
• Correspondence and communication with customers
• Support development and coordination of technical, cost, and management proposal sections
• Assist with proposal compliance reviews and document formatting
• Maintain proposal schedules, milestones, and submission timelines
• Coordinate inputs from engineering, finance, contracts, and leadership teams
• Assist with the preparation of proposal narratives, compliance matrices, and submission packages
• Maintain proposal artifacts, including templates, trackers, and proposal archives
• Track SOW updates and scope changes associated with contract modifications
• Assist with the development and coordination of SOW redlines and revision tracking
• Ensure alignment between proposed work scope, funding requests, and contractual language
• Support documentation for long-lead procurements and program planning efforts
• Maintain trackers for proposal schedules, contract modifications, and funding actions
• Assist with the preparation of leadership briefings and customer documentation
• Document proposal decisions and maintain proposal development records
• Support internal coordination between capture, contracts, program management, and technical teams

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level