Contracting Assistant 3

Pacific Northwest National Laboratory•Richland, WA

55d

About The Position

At PNNL, our core capabilities are divided among major departments that we refer to as Directorates within the Lab, focused on a specific area of scientific research or other function, with its own leadership team and dedicated budget. Our directorates related to Mission Support & Operations include Office of General Counsel, Business Services, Communications and External Engagement, Operational Systems, Communications and Information Technology, and Performance Management. The Business Services Directorate (BSD) provides crucial financial, procurement and sales, and project management services to PNNL, as required under our management and operations contract for operating the Lab on behalf of the Department of Energy. Our goal in offering these services is to ensure efficient, effective, and compliant business operations that enhance PNNL's scientific impact. BSD presents exciting opportunities for financial professionals seeking career growth. Weâ¯foster a dynamic environment where individuals can develop their skills, take on leadership roles, and contribute to high-impact projects. By working with multidisciplinary teams, professionals have the chance to broaden their expertise, engage in continuous learning, and advance their careers while contributing to the groundbreaking scientific work at PNNL.

Requirements

High school diploma/GED and 6 years of relevant experience -OR- AA or higher and 4 years of relevant experience

Nice To Haves

Demonstrate proficient use of a PC using a variety of commercial and in-house software packages, including use of Microsoft Office Suite.
Maintain high volume and quality of output with frequent interruptions.
Prioritize work and be responsible for commitments and action items.
Understand office support functions and possess the ability to effectively apply procedures, work independently, and direct workflow of others as appropriate.
Resolve and/or advise contracts specialists and management on a wide range of administrative issues.
Identify potential administrative problems/areas for continuous improvement and recommend solutions.
Learn quickly and provide training and guidance to less senior or new staff when necessary.
Use good judgment and discretion.
Communicate effectively with oral or written communication, including proper English grammar, punctuation and spelling.
Must have or rapidly develop thorough knowledge of PNNL policies and procedures, organization structure, and office procedures.

Responsibilities

Responsible for providing administrative support to Contracting Professionals and teams in the area of Acquisitions.
Acquisition responsibilities include file development, data input in required systems, delivery expediting, payment of invoices, and initiating and monitoring closeout activities.
Develops reports for clients, indicating status of activities.
Supports the development and delivery of contractual training requirements.
Assignments may be wide in scope.
Broad background and experience, and the ability to work independently to solve issues.
Make recommendations from identifying requirements and procedures.
Supporting non-routine activities in accordance with established contracting procedures.
May implement organizational programs.
Supporting contracting role requires inter-disciplinary skills to expedite, facilitate payment and resolve delivery issues.
Ability to foresee problems and resolve.
Recognized authority in the field.
Finish tasks effectively and adjusts as needed to ensure completeness and accuracy while creating new ways, if necessary.
Exercises independent, techniques and evaluation criteria for obtaining results.
Contacts are frequent with individuals representing other departments, and/or representing outside organizations.

Benefits

Employees and their families are offered medical insurance, dental insurance, vision insurance, robust telehealth care options, several mental health benefits, free wellness coaching, health savings account, flexible spending accounts, basic life insurance, disability insurance, employee assistance program, business travel insurance, tuition assistance, relocation, backup childcare, legal benefits, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support.
Employees are automatically enrolled in our company-funded pension plan and may enroll in our 401 (k) savings plan with company match.
Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.

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