Contracting and Procurement Officer I-II

State of Oklahoma • Clinton, MS

12d

About The Position

Positions in this job family are assigned responsibilities at the Department of Central Services involving the awarding of contracts for the procurement of products and services for multiple state agencies, departments and institutions.

Requirements

• Level I: Education and Experience requirements at this level consist of three years of technical clerical work; or an equivalent combination of education and experience.
• Level I: Knowledge, Skills and Abilities required at this level include knowledge of competitive bid procedures pertaining to the contracting and procurement of a wide variety of goods and services; of state purchasing laws and regulations; of the maintenance of complex records; of business communications including grammar, punctuation and spelling; and of business mathematics. Ability is required to establish and maintain effective working relationships with others; to interpret and handle routine decisions in accordance with agency policy; and to follow oral and written instructions.
• Level II: Education and Experience requirements at this level consist of three years of technical clerical work and two years of technical experience in contracting and/or procurement; or an equivalent combination of education and experience, substituting 30 semester hours for each year of the technical clerical work only.
• Level II: Knowledge, Skills and Abilities required at this level include knowledge of contracting methods pertaining to the procurement of a wide variety of goods and services; of state purchasing laws and regulations; of assigned commodities or services; of sources of supply; and of recent developments, trends and economic factors affecting procurements.Ability is required to write and review purchase specifications and requisitions; to evaluate bids and award contracts; to identify sources of supply; to monitor contract performance; to establish and maintain effective working relationships with others; and to communicate effectively, both orally and in writing.

Responsibilities

• Assists in the preparation and revision of specifications and technical bid documents; schedules and assigns closing dates for bid replies.
• Compiles and maintains a qualified bidders list.
• Monitors contract activity, prepares usage reports.
• Assembles, tabulates and summarizes competitive bid replies.
• Organizes and maintains contract records until final disposition.
• Composes and prepares routine correspondence and reports; interviews callers, schedules conferences.
• Evaluates bids for compliance with specifications; evaluates bidder’s capacity to perform and comply; recommends award of contracts to responsible bidder with lowest bid; assists in the development and maintenance of new statewide contracts.
• Makes recommendations to management concerning products and services and available sources of supply.
• Studies catalogues, trade publications and purchasing manuals; participates in on-going training programs.
• May conduct random reviews of agency purchase orders; ensures compliance in competitive contracting process with state laws and related rules and regulations.
• Establishes and maintains contracts; exercises delegated signature and contracting authority.
• Reviews requisitions submitted by state agencies to determine requirements; directs preparation of bid specifications; assists agencies in modifying requisitions and specifications; maintains vendor lists and records of suppliers and products and services.
• Serves as liaison between vendors, state agencies and Central Services; conducts prebid/pre-proposal conferences with prospective contractors; arbitrates disputes between suppliers and agencies; recommends termination of contracts when appropriate.
• Advises agency personnel on departmental rules, regulations and laws; assists agencies in the development of procedures to ensure conformance.
• Plans and directs the work of a specialized staff; reviews and approves open market and contract awards made by staff; develops and monitors policies and procedures for the administration of multiple state contracts.
• Represents the agency at public and private sector meetings.

Benefits

• Our benefits go beyond the basics, offering annual benefit allowances, a variety of health, dental, and vision plan options, paid annual and sick leave that rolls over each year, 11 paid holidays, robust retirement savings plans, and an EAP & wellness program to support you every step of the way.
• Annual Benefit Allowance: The benefits allowance covers up to $20,538.24 for employees and their dependents to enroll in benefits.
• Comprehensive Insurance Plans: The State offers several different medical, dental, and vision plans to better fit your needs. Including options to enroll in a Health Savings Account (HSA) or a Flexible Spending Accounts (FSA).
• Retirement Savings Plans: Pathfinder Defined Contribution Plan: available to employees who began State employment after November 1st, 2015. Employer matches 6% with an employee contribution of 4.5%. Employer matches 7% with an employee contribution of 7% or above. OPERS Defined Benefit Plan: available to returning employees who were previously enrolled in OPERS.
• Annual & Sick Leave (PTO): 15 days accrued annually during the first 1–5 years of service. 18 days accrued annually for 5–10 years of service. 20 days accrued annually for 10–20 years of service. 25 days accrued annually for over 20 years of service. Sick leave: Accrued at 15 days per year
• Paid Holidays: 11 paid holidays per year
• Longevity Pay: Longevity payments are paid annually to eligible State employees with a minimum of 2 years of State service.
• Employee Assistance Program (EAP): EAP is a cooperative effort between employees and administration to help employees gain access to professional services in resolving personal problems.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed