Contracting & Acquisitions Agent III

State of Oklahoma•Oklahoma City, OK

40d

About The Position

This position is for a CAA III for the Finance Division - Central Office. OK Department of Veterans Affairs 2132 NE 36th St Oklahoma City, OK 73111 Basic Purpose Positions in this job family are assigned responsibilities involving the procurement, purchasing, contracting and/or the acquisition of goods and services for an institution or agency. Typical Functions The functions performed in this job family will vary by level, unit and organization, but may include the following: Performs the assigned duties of a procurement specialist. This includes but is not limited to the lifecycle of the procurement process; planning, managing, and purchasing goods and services from external suppliers and sources, evaluating and negotiating contracts, and purchase orders. Performs the assigned duties of a purchasing specialist. This may include placing the order(s) for goods and services, selecting suppliers, negotiating contracts, monitoring supplier performance, and maintaining good relationships with the supplier. Drafts and reviews specifications and requisitions developed by other divisions of the agency; determines method of acquisition. Maintains bidder lists, product and services information, supplier information, and acquisition records. Conducts bidder conferences and bid openings; tabulates and evaluates bids; recommends awards; mediates disputes. Makes recommendations to management concerning products and services and available sources of supply. Performs the duties of a contract specialist and may negotiate, write, monitor contractor compliance with all state and federal regulations and agency policies, evaluate contracts, monitoring contractor expenditures, reviewing, validates, and/or approves invoices/claims, and ensuring timely submission reports. Performs the duties of an acquisition specialist and may be assigned the responsibilities of identifying, evaluating, and negotiating potential acquisitions for an institution or state agency. Advises agency personnel on departmental rules, Central Purchasing regulations and laws; provides technical guidance and training to agency staff and vendors. Represents the agency at public and private sector meetings to explain the functions, procedures and legal guidelines concerning state purchases and contracts. Acts as liaison to Central Purchasing. Supervises and trains subordinate personnel. Level Descriptor Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. This is the specialist level of this job family assigned independent responsibilities involving in a specific area of the lifecycle, procurement, purchasing, contracts, and/or acquisition, of obtaining goods and services for an institution or agency. At this level employees may have a business title that denotes their expertise. Knowledge, Skills, Abilities and Competencies Knowledge, Skills and Abilities required at this level include knowledge the procedures and practices for a specific aspect of the lifecycle for obtaining goods and services for an agency. Ability required at this level includes the ability to write and review documents related to obtaining goods and services for an agency to ensure compliance with all state and federal rules, state purchasing laws, and other legal mandates; and monitor contract performance. Education and Experience Education and Experience requirements at this level consist of three (3) years of technical clerical work plus two (2) years of experience involving procurement, purchasing, contracting, or acquisition; or an equivalent combination of education and experience substitution is allowed for the three (3) years of technical clerical experience only. Special Requirements Some agencies may require experience in sending out invitations to bid and making telephone bids, evaluating bids or telephone price quotes, awarding contracts and/or issuing purchase orders, working with users and understanding their needs and requirements and assuming the responsibility for the correct evaluation and determination of bids and proposals. Applicants must be willing and able to fulfill all job-related travel normally associated with this position. Persons appointed to positions within some agencies must possess or obtain certification as a Certified Procurement Officer (CPO) no later than eleven months from the date of appointment. Some positions within some agencies may require certification as a Certified Procurement Officer (CPO). Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

Requirements

three (3) years of technical clerical work plus two (2) years of experience involving procurement, purchasing, contracting, or acquisition; or an equivalent combination of education and experience substitution is allowed for the three (3) years of technical clerical experience only.
Applicants must be willing and able to fulfill all job-related travel normally associated with this position.
Persons appointed to positions within some agencies must possess or obtain certification as a Certified Procurement Officer (CPO) no later than eleven months from the date of appointment.

Responsibilities

Performs the assigned duties of a procurement specialist.
Performs the assigned duties of a purchasing specialist.
Drafts and reviews specifications and requisitions developed by other divisions of the agency; determines method of acquisition.
Maintains bidder lists, product and services information, supplier information, and acquisition records.
Conducts bidder conferences and bid openings; tabulates and evaluates bids; recommends awards; mediates disputes.
Makes recommendations to management concerning products and services and available sources of supply.
Performs the duties of a contract specialist and may negotiate, write, monitor contractor compliance with all state and federal regulations and agency policies, evaluate contracts, monitoring contractor expenditures, reviewing, validates, and/or approves invoices/claims, and ensuring timely submission reports.
Performs the duties of an acquisition specialist and may be assigned the responsibilities of identifying, evaluating, and negotiating potential acquisitions for an institution or state agency.
Advises agency personnel on departmental rules, Central Purchasing regulations and laws; provides technical guidance and training to agency staff and vendors.
Represents the agency at public and private sector meetings to explain the functions, procedures and legal guidelines concerning state purchases and contracts.
Acts as liaison to Central Purchasing.
Supervises and trains subordinate personnel.