Contract/Subcontract Administrator-Security Clearance Eligibility Required

AVT Simulation•Orlando, FL

About The Position

AVT Simulation is seeking a detail-oriented and experienced Contract / Subcontract Administrator to support the Senior Contracts Manager in managing company contracting and subcontracting activities. This role involves overseeing contract/subcontract negotiations, contract/subcontract administration, compliance, and performance monitoring in support of our Program Managers and their DoD or commercial simulation and training contracts. The ideal candidate will have experience working in both products and services programs in a DOD environment, knowledge of the Federal Acquisition Regulation (FAR), and Defense Federal Acquisition Regulation Supplement (DFARS), and experience working in a defense contracting environment. This position will work across programs and leverage multi-program opportunities during negotiations

Requirements

Bachelor's degree in Business Administration, Contracts, Supply Chain, or related field; Master’s degree a plus.
3 to 5 years of Government contracting, commercial contracting, and subcontracting experience.
Experience in Government/DoD contracting environment.
Strong understanding of FAR, DFAR, DPAS, SBA and other relevant federal regulations.
Ability to track and validate contractor/subcontractor statuses across multiple high-profile programs simultaneously.
Proven ability to negotiate and manage complex contracts/subcontracts.
Excellent written and verbal communication skills.
Strong organizational and problem-solving skills.
Experience with Microsoft Office, Deltek Costpoint, Adobe, or other similar systems preferred.
Experience with subcontractor measures of merit / metrics to evaluate performance.
Security clearance required. (Ability to obtain may be acceptable for US citizen with no civil or criminal history.)
Outstanding written and spoken communication skills.
Outstanding interpersonal relationship building and employee coaching skills.
Excellent organizational management skills.
Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the sensitive inquiries or disputes.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.

Nice To Haves

National Contract Management Association certification(s) (CPCM, CFCM, CCCM, CCMA)
Working knowledge of simulation and training industry DoD environments.
DoD contracting experience.
Proficiency in Microsoft Office Suite, especially Excel and Word.

Responsibilities

Manage and respond to supplier/subcontractor information requests, ensuring accuracy and timeliness.
Provide program managers with clear, consistent updates on subcontractor risks through recurring reporting.
Assist the Senior Contract Manager in managing contract/contract lifecycle from proposal teaming during RFP, proposal development, and program execution.
Perform contract/subcontract negotiations, including price analysis, terms and conditions, and risk assessment.
Draft contract and subcontract agreements and work with other functional departments to execute them in accordance with company policies and government regulations.
Assist in the development of subcontractor agreements, NDAs, RFQs, RFPs, and other relationship definitions.
Ensure company and subcontractor compliance with FAR/DFARS, and other applicable regulations.
Monitor contract/subcontractor performance and deliverables, ensuring milestones, timelines, and quality standards are met.
Work with Program/Project Managers to develop SOW, PWS, and/or SOOs for Subcontractors, Consultants, and key Vendors.
Maintain accurate contract/subcontract files and documentation to support audits and internal controls.
Support internal and external reviews, audits, and proposal efforts.
Collaborate with cross-functional teams (engineering, finance, program management, manufacturing, supply chain) to align contract deliverables with project goals.
Track and report subcontract status, risks, and issues to the Senior Contract Manager.