Corporate Subcontract Administrator (Contract)

Rosendin•Anaheim, CA

1d•$75,000 - $98,400•Onsite

About The Position

Whether you’re a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged. If you’re looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity, and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder! YOUR NEXT OPPORTUNITY: The Corporate Subcontract Administrator is responsible for processing agreements, including subcontracts and change orders, monitoring the status of subcontracts, assisting the department in document and information gathering. WHAT YOU’LL DO: Examine and confirm departmental subcontracts and accompanying documentation for completeness and accuracy of information. Determine method to process subcontract based on dollar amount, timeliness required, existing open contracts, and/or competitive bidding. Address discrepancies, incomplete information, clarifications, and compliance in documentation. Issue and maintain agreements, including subcontracts, design service agreements, work authorizations, and change orders by following department processes and workflows. Participate in the continuing development of department instructions, policies, and procedures. Conduct subcontract-related audits to ensure that subcontract policies and procedures are followed. Work with managers in establishing and maintaining effective subcontractor partnerships to achieve active cooperation, team alignment, and stimulate the desire to award future work with subcontractors. Collect and summarize subcontract and project data and trends to report to management. Communicate subcontract procedures and policies to departments. Coordinate with various departments, including upper management, project management, prequalification management, safety, and finance, on the issuance of agreements and change orders.

Requirements

Two or more years of experience in construction purchasing or construction contract administration, preferably in electrical construction
High school diploma or equivalent required.
Can be a combination of education, training and relevant experience
Working knowledge of procurement techniques, procedures, policies and accounting
Understanding of negotiation, networking and dealing with numbers, as well as the understanding of other factors such as sustainability, risk management and ethical issues
Experience with Microsoft Office (Outlook, Word, Excel, etc.), Bluebeam or Adobe Acrobat
Experience prioritizing and managing multiple tasks and changing priorities as necessary
Experience working under time pressure and adapt to changing requirements with a positive attitude
Experience interacting effectively and professionally with all levels of employees, both management and staff alike, subcontractors, clients, and others

Nice To Haves

Associate’s Degree in Construction Management or related field preferred
Oracle experience preferred but not required

Responsibilities

Examine and confirm departmental subcontracts and accompanying documentation for completeness and accuracy of information.
Determine method to process subcontract based on dollar amount, timeliness required, existing open contracts, and/or competitive bidding.
Address discrepancies, incomplete information, clarifications, and compliance in documentation.
Issue and maintain agreements, including subcontracts, design service agreements, work authorizations, and change orders by following department processes and workflows.
Participate in the continuing development of department instructions, policies, and procedures.
Conduct subcontract-related audits to ensure that subcontract policies and procedures are followed.
Work with managers in establishing and maintaining effective subcontractor partnerships to achieve active cooperation, team alignment, and stimulate the desire to award future work with subcontractors.
Collect and summarize subcontract and project data and trends to report to management.
Communicate subcontract procedures and policies to departments.
Coordinate with various departments, including upper management, project management, prequalification management, safety, and finance, on the issuance of agreements and change orders.