Contract Specialist

RLM Underground•Kansas City, KS

50d•$55,000 - $65,000•Onsite

About The Position

RLM Underground was established in 2016 and specializes in underground and aerial telecom construction projects throughout the United States. Our rapid growth has allowed us to enhance our construction and operational capacities, evolving into a comprehensive turnkey telecommunications contractor. RLM Underground is looking for an experienced Contract Specialist for our Kansas City, KS office. The Contract Specialist must be bilingual (fluent in both written and verbal English/Spanish). This role is responsible for facilitating the onboarding process for new partner companies and maintaining updated documentation for existing subs. You will work closely with multiple departments to become the main point of contact for all contract execution, procedural questions, and documentation for new and existing subcontract companies. Tasks will include facilitating the onboarding process for new subcontractors, including NDAs, MSAs, and other documents required for their files. Discussing contract terms to ensure understanding, updating and maintaining consistent versions of our contract agreement, ensuring we have current, valid documents on file for existing partner crews, and collecting anything missing or outdated. Maintaining valid COIs for each subcontract company. Other duties may be added as you gain confidence and competence in this role. This is a fully on-site position in our Kansas City office. Hours are 7:30 am - 4:00 pm M-F.

Requirements

Must be Bilingual (both written & verbal) in English/Spanish
Proven experience with MS Office suite and Google Docs and Sheets
Minimum of two years of prior experience with business contracts
minimum of 2 years of experience in an office setting
Detail-oriented with good organizational skills
Must be a team player who is willing to chip in at any level
Professional communication etiquette is required
Attention to detail in entering, maintaining, and analyzing data
Ability to multitask and prioritize responsibilities
Must be able to work onsite M-F, 8:00 am - 4:00 pm

Responsibilities

Facilitate completion of both paper and electronic NDAs and MSAs
Maintain and collect updated COIs for new and existing subcontractors
Assist with any questions regarding the documentation we require
Scan paper documents to create digital files on a Google Drive
Upload documents into our vendor database
May assist with some invoicing and billing verification
Effectively communicate information as needed on a daily basis to multiple departments within the company via email, Google Chat, and in person
Will be required to move about in different areas of the facility as needed
Attend and conduct partner crew onboarding interviews as needed
Maintain a detailed list of all onboarded and active vendors
Train all vendors on invoicing procedures
Assign vendors weekly according to vendor work assignments
Serve as the primary point of contact for all vendor questions, issues, and complaints