Contract Specialist

Indygo•Indianapolis, IN

13d•Onsite

About The Position

The Contract Specialist is responsible for managing the full solicitation and contract lifecycle, including pre-issuance, pre-award, post-award, administration, and closeout, using applicable federal and state regulations, statutes, and procurement guidelines. This role supports procurement activities between the corporation and the vendor community to ensure transparent, compliant, and cost-effective contracting.

Requirements

Associate degree or two years of college coursework in business administration, prelaw, purchasing, or a related field; or
Two (2) years of related work experience in purchasing, contract administration, legal office, retail, hospitality, or warehousing; or
An equivalent combination of education and experience may be considered.
Completion of the National Transit Institute (NTI) Procurement Series (company sponsored) within the first 24 months of employment.
General procurement principles, practices, and regulations.
Basic mathematical concepts used in procurement analysis, including percentages, ratios, and cost evaluation.
Operating standard office equipment (computer, calculator, copier, phone systems).
Communicating effectively in person, in groups, and through phone, email, and written correspondence.
Conducting data analysis and financial reviews.
Applying procurement and contract administration principles to daily work.
Prioritizing tasks and managing time effectively to meet deadlines.
Monitoring budgets and tracking expenses.
Working independently with minimal supervision.
Maintaining accurate and organized procurement records.
Collaborating effectively with diverse internal and external stakeholders.

Nice To Haves

Knowledge of Indiana state and federal purchasing requirements preferred.

Responsibilities

Develop bid documentation and cohesive procurement packages, including determining procurement type, issuing solicitations, drafting contract documents, and communicating with vendors.
Facilitate public meetings, internal evaluation meetings, bid openings, tabulations, and evaluation committee processes.
Conduct contract negotiations and draft final agreements consistent with Federal Transit Administration (FTA) Best Procurement Practices Manual (BPPM), the Federal Acquisition Regulation (FAR), and organizational best practices.
Perform contract administration, including monitoring contract performance and resolving contract related disputes.
Conduct cost/price reasonableness analysis and independent value analysis.
Ensure compliance with all FTA and federal procurement requirements throughout each contract phase.
Maintain records of current and historical procurement contracts.
Assist department and project managers with purchase planning and formal procurement procedures.
Make recommendations regarding the procurement of goods and services.
Support the Assistant Director of Procurement and Senior Contract Specialist with capital projects such as transit vehicle purchases, construction projects, and facility repairs.
Performs related duties as assigned.
Serve as a liaison between accounts payable, receiving, and procurement to ensure timely information flow and issue resolution.
Provide research, reports, and information management support to the Assistant Director of Procurement.
Perform the duties of the Assistant Director of Procurement or Senior Contract Specialist during their absence, including presenting procurement analysis and recommendations to leadership.
Perform other duties as assigned.

Benefits

Full-time positions with guaranteed 40 hours/week.
Medical, dental, and vision (effective on the 1st of the month, 30 days after the start date).
Free on-site wellness clinic for employees and their families.
Retirement plan (401A and 457B).
Tuition reimbursement.
Free IndyGo transportation for employees and their families.
Federal Loan Forgiveness Program

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