Contract Specialist

GATX•Chicago, IL

9h•Hybrid

About The Position

At GATX, we hire the best and offer our employees a dynamic, energetic, collaborative environment to enable them to make an impact from day one. Enjoy the perks and benefits of a global company with the close-knit culture and community of a much smaller one. In the same way we strive to empower our customers to propel the world forward, we are dedicated to providing our people with the tools and resources they need to advance in their careers. The Contract Specialist is responsible for generating accurate and timely legal contract documentation for the GATX Rail and Locomotive commercial organizations, SAP entries for invoice generation from executed legal documents and maintaining the customer database program. The Specialist acts as a point of contact for GATX internal questions regarding details of SAP processes, personnel entries, rental billing records and researching SAP issues/errors associated with Salesforce, Customer Portal, ECM Open Text, DocuSign, etc. This position is expected to develop into a subject matter expert and should be detail oriented with strong problem-solving skills regarding railcar and locomotive assignment/rental billing issues.

Requirements

Bachelor’s degree
1-3 years of contracts administration, legal or other relevant experience required
Railcar and locomotive contract experience
Strong PC skills with knowledge of Microsoft Applications (Excel, Word, PowerPoint and One Note), ECM (open text), DocuSign and Salesforce
Exceptional understanding of SAP
Basic Accounting experience related to solving invoicing issues

Nice To Haves

Paralegal certification strongly preferred

Responsibilities

Lease Contract Management
Prepare various types of legal contracts for railcar and locomotive leasing including, but not limited to, net/full lease conversions, release and reassignments, lease termination agreements and lease transfers related to mergers and acquisitions.
Proofread and edit all lease documents prepared by the Contract Team to ensure relevant contractual clauses are present.
Resolve urgent customer inquiries on a wide range of issues.
Work with appropriate ASL, Account Receivable representative to ensure customer requests and/or questions are resolved satisfactorily while maintaining strict adherence to SOX processes.
Management of SAP, DocuSign, Salesforce and ECM Contract Systems
Working with the Contract Team to ensure month-end completion of all operations related to (including renewals, assignments, amendments and transfers) billing of active lease contracts in SAP, Salesforce and ECM.
Update customer name and contact changes in SAP, Salesforce, DocuSign and ECM as it pertains to rental and non-rental customers.
Maintain clause library in DocuSign, Master Contract details in Salesforce and online templates under ISITE.
Process adjustments for rate changes, retroactive lease transactions and restructured deals.
Responsible for initiating invoices in SAP per the commercial agreements, recording customer liability and responsibility items.
Ensure Salesforce, SAP and Locomotive MFSR (Monthly Fleet Status Report) data are synchronized.
Maintain SOX required controls
Ensure appropriate internal approvals are received from Investment Risk Management, as required.
Maintain contract files in accordance with Records Retention policies.
Provide reports and documents to internal/external auditors as well as explanations of process and initial order request.