Contract Specialist I

State of North Carolina

1d

About The Position

The purpose of this position is to advise program staff on proper procurement methods, provide technical assistance in the drafting procurement and contract documents, and to conduct intensive review to ensure contracts are justifiable, performance based, comply with State procurement rules, statutes and procedures, and contain adequate and accurate performance measures, scopes of work, and budgets. Contract types include Financial Assistance and Purchase of Service Contracts, Contract Amendments, Budget Realignments, Intra-Departmental Memoranda of Agreement (IMOAs), Requests for Applications (RFAs), Requests for Quote (RFQs), and Requests for Proposals (RFPs).

Requirements

• Bachelor’s degree in business or related area from an appropriately accredited institution and two years of progressive procurement or contract administration experience; or equivalent combination of education and experience.
• Completion of the North Carolina Contract Management Certification Program within one year of hire into the position.

Nice To Haves

• Knowledge of contracting principles and processes
• Accuracy and attention to detail in work products.
• Time management and prioritizing skills.
• Proficiency with the Microsoft Office suite including Word, Excel, Outlook and PowerPoint

Responsibilities

• Developing, reviewing, critiquing, and executing performance-based contracts and procurements in accordance with state, federal, departmental, and divisional rules, regulations, laws, policies, directives, and mandates. This includes in-depth reviews and corrections of all contract documents including, but not limited to, contracts, contract justification, audit determination, scope of work, performance measures, and detailed contract budgets and cost tables, and IT exception forms.
• Ensuring that all required contract reviews and approvals are in place prior to contract execution.
• Ensuring that contracts are executed in a timely manner and organizing work in order to meet specific timelines.
• Providing both technical advice and training to DMH staff regarding contracting and procurement requirements, process and procedure as well as on the NC DHHS online contracting system: DHHS Open Window.
• Developing, updating, and presenting formal contracts and procurement training to DMH staff.
• Entering nongovernmental financial assistance contracts in EBS system
• Encumbering contracts in eProcurement system when needed
• Reviewing and submitting monthly Financial Status Reports to Controller’s office for payment when needed

Benefits

• The State of North Carolina offers excellent comprehensive benefits.
• Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis).
• Employees also receive paid vacation, sick, and community service leave.
• In addition, paid parental leave is available to eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees