Contract Recruiting Coordinator

Merlin Labs • Boston, MA

22h • Onsite

About The Position

Merlin is a venture backed aerospace startup building a non-human pilot to enable both reduced crew and uncrewed flight. Backed by some of the world’s leading investors, Merlin is scaling alongside our customers to begin leveraging autonomy today to solve some of aviation’s biggest challenges.

You are highly organized, detail-oriented, and thrive in fast-paced recruiting environments. You enjoy being the connective tissue between recruiters, hiring managers, and candidates, and you take pride in keeping processes running smoothly. You’re comfortable juggling multiple priorities, anticipate needs before they arise, and understand that an excellent candidate experience is built on precision, communication, and follow-through. As a contract Recruiting Coordinator, you bring a roll-up-your-sleeves mindset and can quickly plug into an existing recruiting operation to make an immediate impact.

Requirements

• 1–3+ years of experience in recruiting coordination, talent acquisition operations, or a similar scheduling-intensive role.
• Strong experience managing complex calendars and coordinating interviews in high-volume or fast-paced environments.
• Familiarity with applicant tracking systems (e.g., Greenhouse, Lever, Ashby, Workday, or similar).
• Excellent written and verbal communication skills with a candidate-first mindset.
• High attention to detail and strong organizational skills with the ability to manage competing priorities.
• Comfort working independently in a contract role with minimal ramp-up time.
• Proficiency with Google Workspace and/or Microsoft Office tools.
• Ability to maintain professionalism and confidentiality when handling sensitive candidate information.

Responsibilities

• Coordinate and schedule interviews across multiple time zones, ensuring a smooth experience for candidates and interview teams.
• Manage interview logistics including calendar coordination, virtual meeting setup, onsite scheduling, and interview confirmations.
• Serve as a primary point of contact for candidates throughout the interview process, providing timely communication and a high-touch experience.
• Partner closely with recruiters and hiring managers to support full-cycle recruiting activities and maintain hiring momentum.
• Maintain accurate and up-to-date candidate records within the applicant tracking system (ATS).
• Prepare interview materials, agendas, and interviewer guidance as needed.
• Support offer-stage coordination, including scheduling offer discussions and assisting with pre-employment steps.
• Track interview activity, scheduling metrics, and recruiting workflow status to ensure process efficiency.
• Identify opportunities to improve coordination processes and candidate experience during the contract period.
• Provide general administrative and operational support to the recruiting team as hiring needs evolve.

Benefits

• catered lunches featuring a rotating menu of delicious options
• an assortment of snacks to keep you fueled throughout the day
• a selection of beverages, including coffee, tea, and other drinks, to keep you refreshed
• health
• dental
• life
• unlimited vacation
• 401k with match

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees