Contract Recruiting Coordinator/Sourcer

Vendelux•New York, NY

2d•Onsite

About The Position

Vendelux helps companies discover the best events. Event marketers are the unsung heroes of successful companies. From generating leads to building world-class brands, event marketers make magic happen throughout the year. Vendelux is here to help maximize the impact of all the events that a company sponsors and attends. We are a Series A SaaS company and provide the system of record for event marketing. Our software platform provides proprietary insights that helps high-growth companies find the highest ROI events, conferences and trade shows to attend and sponsor. We have built an AI-powered platform that customers describe as an event marketer’s dream. Vendelux was founded in 2021, and our recent $14 million Series A was led by FirstMark, whose portfolio includes companies like Shopify, Pinterest, Discord, Airbnb, Draft Kings, Carta and Justworks (amongst others). Our leadership team includes alumni from Bain, ZoomInfo, Shutterstock, Compass, ModernLoop, Forter, Zulilly, NewtonX. This role will have a 4-5 day onsite requirement. We’re looking for a detail-oriented, proactive Recruiting Coordinator / Sourcer to support and accelerate our hiring efforts across the company. This role sits at the intersection of candidate experience, recruiting operations, and early-stage sourcing, making it ideal for someone who enjoys both people-facing work and behind-the-scenes execution. You’ll partner closely with recruiters and hiring managers to ensure a smooth, efficient hiring process while also helping build strong candidate pipelines for current and future roles.

Requirements

1–3+ years of experience in recruiting coordination, sourcing, or a related role (experience level flexible)
Strong organizational skills and comfort managing multiple roles and stakeholders at once
Clear, professional written and verbal communication skills
Experience sourcing candidates via LinkedIn or similar platforms
Familiarity with Ashby, Linkedin and Juicebox
A candidate-first mindset with high attention to detail
Ability to operate in a fast-paced, evolving environment

Nice To Haves

Experience sourcing for technical, sales, or customer-facing roles
Exposure to high-growth or startup environments
Interest in growing into a full-cycle recruiter role over time
Comfort working with data, metrics, or process optimization

Responsibilities

Own interview scheduling across multiple teams and time zones, ensuring a seamless experience for candidates and interviewers
Serve as the primary point of contact for candidates throughout the interview process
Manage job postings, candidate statuses, and interview feedback in the ATS
Prepare interviewers with schedules, materials, and guidance
Support offer logistics, including reference checks and coordination with HR or People Ops
Continuously improve recruiting processes, templates, and candidate communications
Source candidates for open roles using LinkedIn, job boards, referrals, and other creative channels
Conduct initial outreach and screening conversations as needed
Build and maintain talent pipelines for recurring or high-priority roles
Partner with recruiters to refine sourcing strategies and candidate profiles
Track and report on sourcing activity and pipeline health
Support recruiting initiatives such as employer branding, referral programs, and recruiting events
Help analyze recruiting metrics (time to hire, pipeline conversion, candidate experience)
Identify opportunities to improve efficiency, tools, and candidate experience
Assist with ad hoc recruiting projects as the team scales