10404 - Contract Monitor Interstate

Virginia Department of Transportation•Fairfax, VA

About The Position

Provide daily oversight over contractor performing maintenance activities on interstates and major primaries to include all facilities and assets. Monitor work to ensure compliance with specified contract requirements. Assist Residency or District with contractor compliance reports and planned work activities. Provide support related to contracts for assigned program area. Ensure contracts are developed or monitored effectively and in compliance with VDOT policies, procedures, regulations and guidelines. How you will contribute: Communications: Communicate with contractors to discuss contract questions, resolve conflicts and to review and respond to citizen concerns and complaints regarding contract related issues. Review safety issues and communicate to contractor. Contract Monitoring: Monitor contracts and provide guidance and direction to field workers. Review and verify completed contract work. Address and document contractor performance issues and notify manager. Review requirements and interpret and identify contract specifications. Perform contract monitoring, field inspections and audit of operations based on performance data. Monitor compliance with established standard operating procedures. Contractor Oversight and Performance: Oversight of contractor activities supporting the district's contract administration responsibilities. Conduct field reviews assessing general asset conditions, status of work in progress and final review of completed work. Communicate with the contractor, VDOT staff or others regarding work status, unusual events or technical assistance. Review and approve incident management plans and public information plans with the district and Central Office. Monitor contractor work performance ensuring compliance with contract requirements and contractor performance during significant events (snow, ice, hurricanes, floods, mud and rock slides, etc.). Conduct monthly meetings with the contractor reviewing performance issues and requesting contractor responses. Incident Management: Serve as liaison between VDOT and contractor in monitoring emergency operations throughout assigned area. Ensure emergency operations plan is implemented by reviewing actions such as incident management, winter maintenance, snow removal and other preparedness activities. Interstate Quality Assurance and Control: Provide maintenance contract quality assurance by evaluating contracted maintenance work and operations management to ensure work meets standards set forth in contract and VDOT Road and Bridge specifications, standards, plans, materials testing, environmental, traffic and work zone safety and other VDOT documents. Quality Assurance and Control: Provide contract quality assurance by evaluating contracted work and operations to ensure work meets standards set forth in contract and VDOT specifications, standard, manuals and plans. Prepare reports on quality of work accomplished and monitor contractor achievements for performance requirements. Notify contractor, district and central office staff of work requiring remediation. Ensure remediation work is completed. Work Plan and Documentation: Review contractor work plans, provide guidance, or encourage contractor to adjust work plan to meet maintenance needs. Provide reports on major work activities and advise on issues related to work plan. Compile diaries and photographs to document contractors work, adherence to timeliness requirements, quality of work and safety of workers and traveling public. Coordinate public information inquiries and announcements with Public Affairs.

Requirements

Ability to communicate verbally and in writing with internal and external customers.
Ability to develop and establish positive working relationships with diverse personnel and the general public to ensure efficient process to deliver contract outcomes.
Ability to interpret and apply related policies, practices and procedures.
Ability to plan, monitor and evaluate maintenance contract personnel activities.
Ability to read and interpret plans, specifications, technology, procedures and policies.
Ability to resolve issues by identifying successful resolutions.
Ability to work independently, organize records, and analyze and compile data into correspondence and reports.
Knowledge of OSHA and Environmental regulations and laws.
Knowledge of VDOT's Road and Bridge Standards and Specifications, as well as roadway maintenance and construction practices and policies.
Knowledge of engineering as it relates to construction and transportation projects.
Knowledge of highway maintenance and construction equipment, materials and methods.
Skill in making independent decisions on a routine basis.
Skill in the use of computers and software applications.
Ability to evaluate the work of others.
Ability to gather, analyze data and maintain accurate records.
Ability to obtain and maintain required certifications.
Demonstrated ability to communicate effectively with diverse audiences and conduct meetings.
Experience in interpreting policies and procedures.
General knowledge of VDOT's Road and Bridge Standards and Specifications, roadway maintenance and construction practices and policies, and OSHA and environmental regulations and laws.
Knowledge of highway maintenance, construction equipment, materials and methods.

Nice To Haves

ACI concrete field and soils and aggregated fields certification.
CPR with AED, Standard First Aid, and Blood Borne Pathogens (BBP) Combined Course Erosion and Sediment Control certification.
Experience in an operations maintenance environment and experience working with contracts for traffic control devices, TOC Operations, safety service patrol and contract administration.
Experience in developing contract specifications and engineering estimates.
Experience in highway maintenance and construction activities, as well as contract development and administration.
Flagger Intermediate Work Zone Traffic Control Safety Pavement markings and guardrail installation certification.
VDOT or MARTCP certifications in asphalt field.

Responsibilities

Communicate with contractors to discuss contract questions, resolve conflicts and to review and respond to citizen concerns and complaints regarding contract related issues.
Review safety issues and communicate to contractor.
Monitor contracts and provide guidance and direction to field workers.
Review and verify completed contract work.
Address and document contractor performance issues and notify manager.
Review requirements and interpret and identify contract specifications.
Perform contract monitoring, field inspections and audit of operations based on performance data.
Monitor compliance with established standard operating procedures.
Oversight of contractor activities supporting the district's contract administration responsibilities.
Conduct field reviews assessing general asset conditions, status of work in progress and final review of completed work.
Communicate with the contractor, VDOT staff or others regarding work status, unusual events or technical assistance.
Review and approve incident management plans and public information plans with the district and Central Office.
Monitor contractor work performance ensuring compliance with contract requirements and contractor performance during significant events (snow, ice, hurricanes, floods, mud and rock slides, etc.).
Conduct monthly meetings with the contractor reviewing performance issues and requesting contractor responses.
Serve as liaison between VDOT and contractor in monitoring emergency operations throughout assigned area.
Ensure emergency operations plan is implemented by reviewing actions such as incident management, winter maintenance, snow removal and other preparedness activities.
Provide maintenance contract quality assurance by evaluating contracted maintenance work and operations management to ensure work meets standards set forth in contract and VDOT Road and Bridge specifications, standards, plans, materials testing, environmental, traffic and work zone safety and other VDOT documents.
Provide contract quality assurance by evaluating contracted work and operations to ensure work meets standards set forth in contract and VDOT specifications, standard, manuals and plans.
Prepare reports on quality of work accomplished and monitor contractor achievements for performance requirements.
Notify contractor, district and central office staff of work requiring remediation.
Ensure remediation work is completed.
Review contractor work plans, provide guidance, or encourage contractor to adjust work plan to meet maintenance needs.
Provide reports on major work activities and advise on issues related to work plan.
Compile diaries and photographs to document contractors work, adherence to timeliness requirements, quality of work and safety of workers and traveling public.
Coordinate public information inquiries and announcements with Public Affairs.