Contract Mngmt Specialist IV

City of Austin

23d • $68,660 - $85,830

About The Position

JOIN THE CITY OF AUSTIN TEAM At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee. What Makes the City of Austin Special? Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation. Value and Innovation : Work in an environment where employees are valued and innovation thrives. Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits. Retirement Security: Plan for the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure. Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support. Career Growth: Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration. By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country. Owned by the City of Austin and operated by the Department of Aviation, Austin-Bergstrom International Airport is an economic engine, supplying over 74,000 direct and indirect jobs in the Central Texas region. Now, as we build the airport’s largest improvement program in its history, we are redefining the travel experience in one of the fastest-growing cities in the United States. This is an exciting opportunity to join the team behind Journey With AUS, the airport’s expansion and development program, where bold ideas, cutting-edge infrastructure, and a shared commitment to excellence are taking flight. Job Description: Contract Management Specialist IV Purpose: Under minimal direction, contract development and administration for highly complex or high dollar commodity or services contracts. Duties, Functions and Responsibilities: Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops and drafts new contracts by analyzing market and economic conditions and applying current trends to contract development; preparing scopes of work and/or specifications; negotiating with vendors/contractors; writing terms and conditions; and developing effective performance measures; investigates alternative purchasing methods and recommends procedures for implementation. Limited signature authority as delegated by the Purchasing Office and relevant administrative bulletins. Manages and administers existing contracts by determining compliance through performance monitoring, negotiating and writing amendments and revisions to scopes of work and/or specifications. Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes between all involved parties; canceling and/or terminating contracts and negotiating settlement agreements; and resolving appeals and claims. Provides consulting expertise to internal and external customers by developing and providing formal contract management training, interpreting contractual provisions, and providing advice on all facets of contract development, administration and management. Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders. Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management.

Requirements

• Graduation with a bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field.
• A master’s degree may substitute for required experience up to a maximum of two (2) years
• Knowledge of contract law, contracting practices, regulations, policies and techniques.
• Knowledge of contracts, including contract development, contract language, terms, conditions, etc.
• Knowledge of applicable Federal, State and Local laws
• Knowledge of community resources and structures.
• Knowledge of city practice, policy and procedures.
• Skill in oral and written communication.
• Skill in using computers and related software applications
• Skill in data analysis and problem solving.
• Skill in planning and organizing
• Skill in negotiation.
• Ability to interpret policies, procedures and regulations.
• Ability to impartially summarize and evaluate factors related to contracts
• Ability to write specific terms of conditions for contracts
• Ability to enforce contractual obligations
• Ability to resolve complex, contractual issues
• Ability to establish and maintain good working relationships with other City employees and the public
• Ability to train others

Nice To Haves

• Experience in successfully navigating competing priorities, managing time and balancing varying deadlines, and managing projects in a commercial airport or in real estate and property management.
• Experience in reading and understanding legal contract language in contracts related to real estate and property management.
• Experience managing a large portfolio of high-value contracts (at least ten) simultaneously.
• Experience in administering revenue contracts in real estate and property management: navigating difficult conversations, holding parties accountable for deliverables, being proactive in problem solving, liaising with many parties at once.

Responsibilities

• Develops and drafts new contracts by analyzing market and economic conditions and applying current trends to contract development; preparing scopes of work and/or specifications; negotiating with vendors/contractors; writing terms and conditions; and developing effective performance measures; investigates alternative purchasing methods and recommends procedures for implementation. Limited signature authority as delegated by the Purchasing Office and relevant administrative bulletins.
• Manages and administers existing contracts by determining compliance through performance monitoring, negotiating and writing amendments and revisions to scopes of work and/or specifications.
• Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes between all involved parties; canceling and/or terminating contracts and negotiating settlement agreements; and resolving appeals and claims.
• Provides consulting expertise to internal and external customers by developing and providing formal contract management training, interpreting contractual provisions, and providing advice on all facets of contract development, administration and management.
• Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders.
• Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management.
• May provide leadership, work assignments, evaluation, training and guidance to others.

Benefits

• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees