Contract Manager

UnityPoint Health•Grimes, IA

15h•Remote

About The Position

Overview UnityPoint Health is seeking a Contracting Manager to join our team! In this role, you will be responsible for supporting the strategic sourcing and contracting needs of UnityPoint Health. This position requires experience and in-depth knowledge in contracting strategy and processes in a group purchasing organization (GPO) and non-GPO environment. The Manager will facilitate the execution, ongoing management, and renewal, extension or termination of GPO and non-GPO agreements across a variety of support related products and services required in an acute and/or non-acute setting. A key part of the duties will be to work closely with business owners, clinical leadership, general support services leadership and legal counsel to ensure proper agreements include terms, conditions and pricing, are in place for all eligible members. This position works closely with Clinical Enterprise on sourcing and product standardization strategy. This position is responsible for leading the identification and operationalization of opportunities that lead to cost reduction, standardization, efficiency, or other enhancements. This position relies heavily upon strong communication skills to a wide variety of audiences and through various formats. The Contracting Manager is a key resource in the ongoing management of vendor relationships and will interface frequently with vendor contacts. This position may work directly with all levels within the organization and all levels within the vendor community. Location: Remote - applicants preferably reside in the UPH geography of Iowa, Illinois, or Wisconsin Hours: Monday-Friday, 8am-5pm Why UnityPoint Health? At UnityPoint Health, you matter. We’re proud to be recognized as a Top 150 Place to Work in Healthcare by Becker's Healthcare several years in a row for our commitment to our team members. Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you’re in. Here are just a few: Expect paid time off, parental leave, 401K matching and an employee recognition program . Dental and health insurance, paid holidays, short and long-term disability and more. We even offer pet insurance for your four-legged family members. Early access to earned wages with Daily Pay, tuition reimbursement to help further your career and adoption assistance to help you grow your family . With a collective goal to champion a culture of belonging where everyone feels valued and respected, we honor the ways people are unique and embrace what brings us together. And, we believe equipping you with support and development opportunities is a vital part of delivering an exceptional employment experience. Find a fulfilling career and make a difference with UnityPoint Health.

Requirements

Bachelor’s Degree in Business, Healthcare Administration, or related field. Experience in excess of five (5) years in healthcare supply chain may be substituted for education
Five (5) years of experience in healthcare operations, or healthcare supply chain is required with a functional understanding of the healthcare industry, healthcare service and vendor market, and an in depth knowledge of contracting processes and strategies
Has the ability to manage and prioritize multiple projects simultaneously and adapt to rapidly changing schedules, priorities and workflows
Has excellent group facilitation and presentation skills, including the ability to communicate effectively with a wide variety of individuals and groups
Ability to generate a quality work product in a timely manner while maintaining a strong attention to detail

Responsibilities

Responsible for working with clinical leaders and other system leadership to maximize standardization opportunities under system structured agreements and minimize the need for local agreements
Works closely with business owners, project management, and special project teams to develop Request for Information (RFI) and Request for Proposal (RFP) documents by utilizing existing or creating custom templates
Facilitates discussion with key stakeholders to understand the business needs and articulate those needs through RFI and RFP documents
Works with analytics to identify and put savings opportunities into operation
Assist key stakeholders to analyze, format, and present RFI and RFP responses to a variety of audiences using consistent formats
Leads key stakeholders through the review of specific vendor proposals and agreement templates to ensure the business needs of the organization are met
Engages with legal counsel to ensure the appropriate terms and conditions are in place to mitigate legal and business risks
Develops standard terms and conditions to be included in all new agreements and revises those as needed to account for changes to UnityPoint Health’s business needs
Collaborates with key stakeholders to develop creative solutions to meet UnityPoint Health’s business needs and concisely translates those solutions into agreements
Effectively negotiates with vendors to achieve the needs of UnityPoint Health using a collaborative, relationship driven approach that yields efficient and transparent communication
Manages the contracting relationship with strategic vendors by leveraging the overall scope to maximize cost reduction opportunities and achieve terms that are beneficial to the organization
Ensures fully executed agreements are communicated and filed appropriately by using the contract management tool in place at the time
Continually and proactively monitors for agreements for expiration, renewal, termination, and other key milestones and clearly communicates action steps to business owners
Collaborates with various data analytics groups to produce directional analysis to guide decisions, impact analysis for budget purposes, and proactive analysis to ensure the intended outcome is being achieved.
Presents finding, recommendations, and strategy to key stakeholders, VATs, CSGs, and senior leadership groups as needed and requested
Accurately tracks savings, cost avoidance, and other key indicators of performance to be shared with stakeholders and leadership
Efficiently works with vendors to amend agreements as needed to include new growth partners
Ensures agreements are properly scaled for existing UnityPoint Health facilities and renegotiates agreements to the appropriately scale for new facilities added
Works closely with CSGs and clinical leaders across UnityPoint Health to identify and develop solutions and engages proper business owners in this work
Maintain a working knowledge of information sources and contracting resources to accurately and efficiently access information and report findings in a meaningful and concise manner
Develops and refines contract templates and processes to support efficient operations
Establish effective mechanisms of communication with staff, customers, teams and the organization’s management team to foster an environment of openness, trust and team work
Provides input on the departmental plans, goals, standards, procedures, and instructions, which contribute to the effectiveness of the department in accordance with organizational goals
Participates in the planning and monitoring of quality improvement activities within the department
Work autonomously and collaboratively with internal and external customers and vendors