CONTRACT MANAGER - 55004757

State of Florida•Alachua, FL

23h•Onsite

About The Position

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available. Our Mission The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities. Our Vision As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. The Difference You Will Make: Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. How You Will Grow: FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Requirements

Knowledge of maintenance contracts and skill in applying procedures to work assignments.
Skill in the technical aspects of the transport system including SiteManager and Project Estimating System (PES).
Skill in creating spreadsheets in excel and documents in Word.
Skill in working in department programs such as FM System, FLAIR, FACTS, FIDO and other contract and financial accounting programs.
Skill in providing customer service.
Skill in organizing records and handling multiple tasks and interruptions.
Skill in planning and organizing work assignments.
Skill in communicating effectively, both verbally and in writing.
Skill in communicating technical and legal information effectively, both verbally and in writing.
Ability to negotiate with contractors and municipalities.
Ability to develop training plans and materials and to communicate training materials to technical and non-technical staff.
Ability to handle multiple tasks and to independently plan, coordinate, complete and track the status of assignments.
Ability to meet deadlines.
High School Diploma or Certificate of High School Equivalency.

Responsibilities

Performs advanced engineering work in system management and analysis with regard to Maintenance contracts in the District.
Serves as a liaison to the Operations Centers and other interdepartmental offices to coordinate contract efforts for the Operations Centers.
Manages the active E contracts which includes but is not limited to: Final Evaluations, Supplemental Agreements, and related correspondence.
Manages Maintenance Contract program funds for E contracts by preparing Work Program Change Requests in Project Suite (PSEE) and Work Program Email Request forms.
Prepare Encumbrance request and enter into the Contract Funds Management System (CFM) and Florida Accountability Contracts Tracking System (FACTS) for processing.
Researches and checks contract balance issues in the Florida Accounting Information Resource (FLAIR) and FLAIR Information Delivery Options (FIDO) systems.
Responds to Five Year Certified Forward Report, 24 Month Non-Activity Report, Expired Encumbrance Report and the Outstanding Encumbrance Report.
Analyzes the financial management MADDOG report to prevent roll forward and resolves any corresponding issues.
Analyzes and resolves issues related to the TrnsPort system including Site Manager (SM) and the Project Estimate System (PES).
Serves as the Application and Security Coordinator for Site Manager and analyzes and resolves issues related to the maintenance contracts side of the Maintenance Management System (MMS).
Provides technical support to Operations Center contract personnel and District Maintenance staff upon request.
Ensures all computer related data entry aspects of District Contracts is entered accurately.
Assists and trains Operations Center and District Maintenance personnel via telephone, site visits and group meetings.
Provides current and up-to-date contract information to Maintenance Contract Personnel.
Responds timely and accurately to requests and inquiries.
Analyzes and investigates all Final Contractor Field Performance Reports and the established Contractor Final Rating Score.
Coordinates with the applicable Operations Center regarding any discrepancies and/or questionable scores and/or comments on the Performance Report.
In addition, resolves invoice problems and contractor issues.
Participates in Quality Control checks of Operations Center's contract administration. This includes but is not limited to running CONQAR reports and performing documentation reviews at the local office.