CONTRACT MANAGER SPECIALIST - 60073197

State of Florida • Midway, FL

9d • Onsite

About The Position

The Contract Manager Specialist supports the Department’s OCFW program office in the development, administration, and oversight of contracts and procurements. This position assists in ensuring contract activities comply with Florida Statutes, state procurement rules, DCF policies, and program standards. The role provides professional support throughout the contract life cycle, including planning, drafting, execution, monitoring, fiscal review, performance evaluation, and closeout.

Requirements

• Florida procurement and contracting processes, or ability and initiative to quickly learn
• Government or non-profit grant and contract administration principles
• Microsoft Office Suite, especially Excel and Word
• Experience in contract management, grant administration, fiscal review, or procurement is highly desirable.
• FCCM certification or willingness to achieve FCCM within 1 year of hire.

Nice To Haves

• Experience drafting contracts, deliverables, budgets, scopes of work, renewals, or amendments
• Experience reviewing invoices, budgets, rate structures, or financial documentation
• Experience working with providers, sub-recipients, or vendors in a regulatory or compliance capacity
• Experience with performance monitoring, corrective actions, or quality assurance
• Experience using contract management systems, SharePoint, and Microsoft Excel for tracking, documentation, or analysis
• Microsoft Office (Word, Excel, Outlook, PowerPoint)
• SharePoint or other document management tools
• Ability to learn contract management systems (e.g., FACTS/CARS)
• Ability to learn state financial systems (e.g., FLAIR)
• Familiarity with performance or data reporting tools preferred

Responsibilities

• Draft and assist in the development, renewal, and amendment of contracts, grants, and related documents in accordance with Florida Statutes, DCF policies, and procurement requirements.
• Review contract scopes, deliverables, performance measures, budgets, and payment terms for accuracy, consistency, and compliance with approved funding.
• Monitor provider performance through the review of required reports, deliverables, data, documentation, and outcome indicators.
• Conduct invoice reviews to verify allowability of costs, adherence to budget limitations, and compliance with contract terms; request corrections or clarifications when needed.
• Support monitoring activities, including desk reviews and onsite monitoring, and assist with corrective action follow-up.
• Maintain accurate, complete, and audit-ready contract files, financial records, and supporting documentation within designated contract management systems.
• Communicate contract requirements, deadlines, fiscal expectations, and compliance matters to providers and internal staff in a professional and timely manner.
• Track critical milestones such as contract expirations, approval routing, deliverable deadlines, and payment schedules to prevent service disruptions or funding issues.
• Assist with procurement planning by gathering background information, compiling scope and budget details, and preparing supporting documentation.
• Collaborate with program leadership, procurement, fiscal services, legal, quality improvement, and other internal teams to ensure coordinated contract administration.

Benefits

• Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits.
• Growth Opportunities: With 12,000 employees across the state DCF promotes opportunities and training for all.
• All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees