Trainee 2

State of New York•Albany, NY

47d•$53,764 - $85,138•Remote

About The Position

The incumbent CMS1 will assist with oversight of the Agency's Snowmobile Trail Grant Program and assist with the coordination and oversight of the Unit's Snowmobile Safety Education program. Assist in the development, implementation, and management of the Snowmobile Trail Grant Program; review and approve applications for funding and expense documentation; and ensure proper financial and audit compliance is adhered to under these programs Review and report on grant funds and snowmobile registration data monthly and work with various grant recipients, sub-recipients and stakeholders to ensure proper compliance with the grant program and assist the public with grant processes. Review documented trail development and maintenance activities and expenses to ensure that grant funds are expended in accordance with grant documentation guidelines. Communicate with Local Sponsor grant recipients (counties and municipalities) and Trail Maintenance Entities (snowmobile clubs and associations) on grant issues, then collaborate with the Snowmobile Unit to determine appropriate resolution. Compile snowmobile registration data as provided by the NYS Department of Motor Vehicles (DMV) Assist staff with review of snowmobile trail application documents, submitted by Local Sponsors (counties and municipalities) to determine if trail is eligible to receive funding. Assist staff with review of grant funding applications to ensure proper documentation is submitted Work with grant recipients to acquire necessary expense documentation to fortify reimbursement requests. Collaborate within the Snowmobile Unit, and with OPRHP Finance staff, to determine whether updates to trail maintenance guidance documents are required to remain in compliance with applicable rules, regulations, guidelines, and laws governing the allocation of NYS funds to localities. Track audit findings and issues uncovered during documentation review. Other duties as appropriate

Requirements

There is an active Civil Service Eligible list that will be canvassed. Candidates must be reachable on the current eligible list(s) to be considered for appointment.
Four years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
An associates degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience.
Five years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
An associates degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience.
Six years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
An associates degree may substitute for two years of experience, a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.
Must be proficient in basic computer skills in the use of Microsoft Outlook, Word and Excel.
Must have excellent communications skills
Must have a valid New York State Drivers' License as a term and condition of employment

Responsibilities

Assist with oversight of the Agency's Snowmobile Trail Grant Program
Assist with the coordination and oversight of the Unit's Snowmobile Safety Education program
Assist in the development, implementation, and management of the Snowmobile Trail Grant Program
Review and approve applications for funding and expense documentation
Ensure proper financial and audit compliance is adhered to under these programs
Review and report on grant funds and snowmobile registration data monthly
Work with various grant recipients, sub-recipients and stakeholders to ensure proper compliance with the grant program and assist the public with grant processes.
Review documented trail development and maintenance activities and expenses to ensure that grant funds are expended in accordance with grant documentation guidelines.
Communicate with Local Sponsor grant recipients (counties and municipalities) and Trail Maintenance Entities (snowmobile clubs and associations) on grant issues, then collaborate with the Snowmobile Unit to determine appropriate resolution.
Compile snowmobile registration data as provided by the NYS Department of Motor Vehicles (DMV)
Assist staff with review of snowmobile trail application documents, submitted by Local Sponsors (counties and municipalities) to determine if trail is eligible to receive funding.
Assist staff with review of grant funding applications to ensure proper documentation is submitted
Work with grant recipients to acquire necessary expense documentation to fortify reimbursement requests.
Collaborate within the Snowmobile Unit, and with OPRHP Finance staff, to determine whether updates to trail maintenance guidance documents are required to remain in compliance with applicable rules, regulations, guidelines, and laws governing the allocation of NYS funds to localities.
Track audit findings and issues uncovered during documentation review.
Other duties as appropriate

Benefits

Generous benefits package, worth approximately 65% of salary, including:
Paid Time Off:
PEF and CSEA - 44 days: 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.
PEF - three (3) cays of professional leave annually to participate in professional development.
Health Care Benefits:
Eligible employees and dependents can pick from a variety of affordable health insurance programs.
Family dental and vision benefits at no additional cost
Additional Benefits:
New York State Employees' Retirement System (ERS) Membership
NYS Deferred Compensation
Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
Public Service Loan Forgiveness (PSLF)
Paid Parental / Family Leave