Contract Lifecycle Management Coordinator

Norman Regional Health System•Norman, OK

About The Position

Job Summary System Management: Administer the CLM platform, manage data entry, ensure metadata quality, and link documents. Act as the primary point of contact for the CLM software users, providing technical support and training. Responsibilities also include managing user accounts, configuring workflows, and analyzing system functions to identify improvements. Contract Administration & Documentation: Oversee the drafting, review, and finalization of contracts. This includes managing templates, ensuring version control, and maintaining an organized, centralized repository for all contractual documents and correspondence. Process & Workflow: Guide contracts through stages (authoring, negotiation, approval, execution), follow up on actions, and improve processes. Monitor contract statuses, track key milestones, deliverables, and deadlines (such as renewals or expiration dates) to ensure timely action by relevant parties. Compliance & Risk: Support contract compliance, review for specific terms, and help identify risks. Ensure all contracts comply with legal standards, company policies, and regulations. This involves performing quality control on contract metadata and flagging potential risks or deviations for review by legal or management teams. Collaboration & Communication: Serve as a liaison between various internal departments (legal, finance, procurement, sales, IT) and external partners (vendors, clients) to facilitate smooth communication and contract execution. Reporting & Analysis: Generate periodic reports and dashboards on contract performance, compliance, and metrics to support data-driven decision-making across functions. Monitor CLM metrics and ensure high data integrity for compliance.

Requirements

A Bachelor's degree in Business Administration, Legal Studies, or a related field is required.
1-3 years of experience in contract administration, procurement, or using CLM/ERP/e-sourcing software is preferred.
Work effectively with diverse teams and stakeholders
Meticulous in data entry, metadata, and document review
Proficient with CLM software and systems
Ability to analyze data and create reports
Drive improvements and user adoption
Excellent analytical and problem-solving abilities
Exceptional communication and interpersonal skills
Knowledge of healthcare regulations and industry trends
Ability to work independently and within a team
Proficient in Microsoft Office (Excel, Outlook, Word, and PowerPoint)

Nice To Haves

Lean Six Sigma certification a plus.
Certifications from the National Contract Management Association (NCMA), such as the Certified Contract Management Associate (CCMA) or Certified Professional Contract Manager (CPCM), are preferred.

Responsibilities

Administer the CLM platform, manage data entry, ensure metadata quality, and link documents
Act as the primary point of contact for the CLM software users, providing technical support and training
Manage user accounts, configuring workflows, and analyzing system functions to identify improvements
Oversee the drafting, review, and finalization of contracts
Manage templates, ensuring version control, and maintaining an organized, centralized repository for all contractual documents and correspondence
Guide contracts through stages (authoring, negotiation, approval, execution), follow up on actions, and improve processes
Monitor contract statuses, track key milestones, deliverables, and deadlines (such as renewals or expiration dates) to ensure timely action by relevant parties
Support contract compliance, review for specific terms, and help identify risks
Ensure all contracts comply with legal standards, company policies, and regulations
Perform quality control on contract metadata and flagging potential risks or deviations for review by legal or management teams
Serve as a liaison between various internal departments (legal, finance, procurement, sales, IT) and external partners (vendors, clients) to facilitate smooth communication and contract execution
Generate periodic reports and dashboards on contract performance, compliance, and metrics to support data-driven decision-making across functions
Monitor CLM metrics and ensure high data integrity for compliance