Contract Coordinator (Administrative Specialist, JP_200300)

City of Charlotte • Charlotte, NC

1d • $24 - $30

About The Position

The Contract Coordinator provides high-level administrative, technical, and operational support to the Neighborhood Stabilization Team within the Housing Services Division. This role functions as a lead administrative and program operations resource for Federally and State-funded housing programs, supporting contract management, compliance, environmental review, financial tracking, and interdepartmental coordination for the City’s housing rehabilitation and stabilization initiatives.

Requirements

• Advanced proficiency in Microsoft Excel, including formulas, pivot tables, data analysis, and reporting, with strong overall proficiency in Microsoft Office and cloud-based data and record management systems.
• Strong verbal and written communication skills, with the ability to lead meeting and communicate effectively with staff, contractors, nonprofit partners, and the public.
• Experience supporting the full contract lifecycle, including contract tracking, amendments, invoicing, and close-out.
• Demonstrated knowledge and experience with Federal and State housing regulations and housing programs, including CDBG (Community Development Block Grant) and HOME (Home Investment Partnerships Program), with responsibility for maintaining program, contract, and compliance files; ensuring accurate data entry; and reviewing partner and applicant documentation for completeness and accuracy.
• Strong data management skills, including maintaining complex records, analyzing data, and producing compliance and performance reports.
• Ability to draft, update, and implement standard operating procedures (SOPs) and review legal, contractual, and programmatic documents for accuracy and compliance.
• Ability to exercise independent judgment, discretion, and initiative, manage confidential information, and work independently on complex assignments in a fast-paced environment.
• Ability to establish and maintain effective working relationships across departments and with external partners.
• Complete HUD’s Basically CDBG Training and pass the exam within 1 year of employment.
• Complete Notary course and become certified within one year of employment.
• High school diploma or equivalent with five (5) years of relevant experience; or Associate degree with three (3) years of relevant experience; or Bachelor’s degree with two (2) years of relevant experience
• Valid driver’s license

Nice To Haves

• Experience working with housing rehabilitation programs, construction projects, or nonprofit housing providers.
• Working knowledge of HUD programs, including CDBG and HOME
• Financial or grant management experience.
• Bilingual (Spanish/English) preferred; employees who pass a Spanish fluency test are eligible for an additional 5% incentive.

Responsibilities

• Provides advanced administrative and clerical services to the Housing Services Division
• Serves as a subject matter resource for departmental administrative, contracting, and compliance procedures., such as purchasing, procurement and contracting.
• Supports the contracting, reporting and financial processes related to contractors and with City partners.
• Complete Basically CDBG Training within 1 year of employment
• Complete Notary course and become certified within 1 year of employment
• Processes Environmental Reviews in compliance with Federal, Local and State regulations.
• Coordinates and facilitates meeting with contractors and city partners
• Maintains contract management records, program budgets and compliance documentation.
• Manages the setup and close out of Federally funded rehabilitation projects in HUD’s IDIS system.

Benefits

• The City of Charlotte provides a comprehensive benefits package to eligible employees.
• Click here to learn more about the City of Charlotte’s benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees