CONTRACT COORDINATOR I - 55008679

State of Florida

3d•Onsite

About The Position

This position oversees maintenance contractor activities to assure that the contractor is performing the work in conformance with the contract documents. It creates and issues work documents to contractors indicating work locations. The position verifies pay item quantities for work performed and prepares invoices for payment. It processes invoices using Department mainframe programs. Additionally, the role assists in the preparation of contract documents for new contracts and MOA’s using Department mainframe programs. It also assists in the development and preparation of preliminary plans, specifications, and estimates related to supplemental agreements, and assists in the collection of data related to legal claim investigations.

Requirements

Knowledge of Engineering concepts and repair inspection.
Skills in Verbal and written communications.
Using computer programs such as word, excel, and other department mainframe programs.
Ability to Oversee and administer contracts.
Interpret contract plans, standard specifications, design standards and a general understanding of engineering terminology.
Plan, organize, and coordinate work assignments.
Ability to maintain accurate records.
Analyze and resolve problems using plans, specifications, contract documents and engineering judgment.
Interpret field data.
Maintain effective working relationships with others.
Use procedures and specifications to develop maintenance contracts.
High School Diploma or Certificate of High School Equivalency and 12 months of infrastructure design, construction, or maintenance experience; or an Associate’s Degree or higher.
valid Class E driver license with an acceptable driving record

Responsibilities

Oversees contractor activities on maintenance contracts to assure that the contract documents are being adhered to and contract administration procedures are being followed.
Creates, issues and verifies work documents to contractors indicating work locations, pay item quantities of work to be performed and date work to begin/ end, if required by contract.
Makes field reviews with contractor as needed.
Verifies invoices, generates pay estimates in Site Manager and Florida Accountability Contracts Tracking System (FACTS) and enters data in the Maintenance Management System.
Completes Notice of Beginning and Ending letters, Contractor Field Performance Reports and other related documents as directed.
Assists with the development and preparation of the preliminary plans, specifications, preliminary estimates, and related contract documents for all assigned contracts.
Conducts pre-work meeting to ensure the contractor understands the scope of the work and expected results.
Assists with the preparation of contract renewal documents, draft maintenance agreements with municipalities, supplemental agreement drafts, time extensions, contractor correspondence and other documents necessary for the proper management of the contract as directed.
Provides support to inspectors in resolving contract-related problems and scheduling of work.
Motivates inspectors to improve the quality and quantity of work performed.
Provides assigned inspectors with on the job training in the proper techniques and Department procedures.
Coordinates and assists in performing work need surveys to gather information for maintenance contract work plans.
Evaluates work plans for possible conflicts with existing utilities, other projects, local residents, cities and businesses.
Assists with data collections and field reviews pertaining to legal claim investigations.
Performs the duties of an Unmanned Aerial Systems (Drone) pilot in support of Emergency Management or Operational Objectives for Transportation Projects.
As the pilot, the employee is responsible for being knowledgeable and adhering to all applicable federal, state, and local statutes and rules to operate UAS systems in various areas and conditions in performance of their job duties.