Contract Coordinator I - Fleet Services
About The Position
The Contract Coordinator I develops, reviews, analyzes, evaluates, negotiates, and monitors Pima County contracts. Incumbents within this classification are responsible for assisting in the administration and coordination of contracts and agreements for public service programs and initiatives. This position supports the procurement process, monitors contract compliance, and facilitates communication between stakeholders to ensure effective delivery of contracted services. The Contract Coordinator I classification differs from the Contract Coordinator II due to the complexity of projects and level of responsibility assigned
Requirements
- Bachelor’s degree from an accredited college or university in public or business administration, supply chain management, or a closely-related field as determined by the department head at the time of recruitment AND one year of experience administering, developing, evaluating, and/or writing contracts. (Relevant experience and/or education from an accredited college or university may be substituted.)
- OR: One year with Pima County in a Contract Specialist position.
- Valid driver license is required at time of application.
- Valid AZ driver license is required at time of appointment.
- The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
- Failure to obtain and maintain the required licenses and certifications shall be grounds for termination.
Nice To Haves
- Minimum two (2) years of experience monitoring contracts related to vehicle acquisitions, repair and maintenance services, fuel programs, and parts procurement to ensure cost efficiency and compliance.
- Minimum two (2) years of experience developing and implementing contracts.
- Minimum one (1) year of experience providing administrative support in performing duties involving the processing of personnel/human resources documentation.
- Minimum one (1) year of experience working with fleet management automated information systems, including data entry and reporting.
Responsibilities
- Assists in the procurement process for public service contracts, including drafting requests for proposals (RFPs), evaluating bids, and recommending contract awards
- Coordinates contract negotiations between the organization and vendors, ensuring terms and conditions align with program objectives and regulatory requirements
- Monitors contract performance and compliance with contractual obligations, timelines, and deliverables
- Maintains accurate and up-to-date records of contract documents, amendments, and correspondence
- Facilitates communication and collaboration between internal departments, external vendors, and stakeholders involved in contract implementation
- Assists in resolving issues and disputes related to contract interpretation, scope changes, and performance discrepancies
- Prepares reports and presentations summarizing contract status, performance metrics, and outcomes for management review
- Supports the development and implementation of contract management policies, procedures, and best practices
- Provides guidance and assistance to program staff on contract-related matters, ensuring adherence to procurement policies and regulatory requirements
- Collaborates with finance and accounting departments to ensure accurate invoicing, payment processing, and budget reconciliation for contracted services.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
