Contract Compliance Monitor

State of Montana • Helena, MT

4d

About The Position

The Lottery is more than Scratch tickets and million-dollar jackpots. Staffed by Montanans, your Lottery supports local economies and important state programs. Created by referendum in 1986, we have been making winners happen ever since! We have paid over $1.06 billion in prizes and returned over $386.5 million back to the State of Montana and $104.5 million in sales agent commissions.
What is this career opportunity?
We are seeking a detail-oriented and analytical professional to oversee vendor contract compliance and support financial compliance within the agency. This role monitors vendor and subcontractor compliance across multiple contracts, MOUs and service agreements as assigned by the Director, and conducts the annual advertising agency invoice audit review. The ideal candidate will demonstrate strong contract oversight, vendor management, and issue escalation skills. This role also provides an independent review of financial journal entries and statements to ensure accuracy and compliance with GAAP and state requirements, including verification of figures, postings, documentation, and coding. The position evaluates internal controls, identifies gaps, and recommends process improvements to strengthen compliance with federal, state, and agency policies. Responsibilities also include reviewing bank reconciliations to identify risks or issues, performing transaction and compliance testing through sample reviews of expenditures and revenues, documenting findings and corrective actions, and assisting internal and external auditors during compliance reviews.

Requirements

• Associate degree in business or a related field; AND
• Two years of job-related work experience; OR
• Other combinations of education and experience will be considered on a case-by-case basis.
• Knowledge of: State of Montana - SABHRS (preferred)
• Knowledge of: State of Montana - EMACS
• Knowledge of: Microsoft Office products
• Knowledge of: Adobe Acrobat
• Ability to: Recommend actions to address violations, corrections, or new requirements in rules/regulations.
• Problem-solving: ability to effectively look at a problem and break it down using critical thinking skills.
• Operate comfortably with moderate to advanced Excel functions.
• Analyze and interpret data effectively as well as identify errors.
• Provide effective and professional customer service.
• Effectively work both in a team environment and independently to achieve business objectives and timelines
• Communicate effectively and diplomatically, both verbally and in writing with staff members, agencies, and members of the public.
• Maintain high attention to detail: ability to pay attention to the little details.
• Manage workload and juggle multiple tasks while identifying order of priority.
• Adapt to changing conditions and work responsibilities.

Nice To Haves

• Knowledge of: State of Montana - SABHRS (preferred)

Responsibilities

• Oversee vendor contract compliance
• Support financial compliance within the agency
• Monitor vendor and subcontractor compliance across multiple contracts, MOUs and service agreements as assigned by the Director
• Conduct the annual advertising agency invoice audit review
• Provide an independent review of financial journal entries and statements to ensure accuracy and compliance with GAAP and state requirements, including verification of figures, postings, documentation, and coding
• Evaluate internal controls, identifies gaps, and recommends process improvements to strengthen compliance with federal, state, and agency policies
• Review bank reconciliations to identify risks or issues
• Perform transaction and compliance testing through sample reviews of expenditures and revenues
• Document findings and corrective actions
• Assist internal and external auditors during compliance reviews

Benefits

• Work/life Balance
• Health Coverage
• Retirement plans
• Paid Vacation and Sick Leave and Holidays
• Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees