Contract Analyst

ICON plc•San Diego, CA

1d•Hybrid

About The Position

Contract Analyst Responsibilities: Coordinate and develop contracts and change orders for newly awarded and on-going, single service, direct to contract and consulting projects and/or support the Contract Analyst team in the development of contracts and change orders. Work simultaneously on numerous contracts and/or change orders. Negotiation and Execution of Clinical Trial Agreements (CTA) and other related study documents: Prepare, and review Study Site level budgets and contract templates and facilitate finalization and approval with the Sponsor, Legal, and any applicable internal personnel. Proficiently negotiate CTAs, budgets and ancillary agreements. Proficiently oversee all contractual documents and correspondence, including the facilitation of the indemnification process between Sponsor and Study Site. Establish and maintain effective and proactive communication with Study Sites, Sponsors and internal personnel regarding the status of budgets, contracts and any other contract-related documents. Ensure CTAs, budgets and ancillary agreements are negotiated within the Study specific agreed parameters and if not, appropriate approvals are obtained and documented. As required, proficiently prepare, review and negotiate amendments to CTAs, budgets and ancillary agreements. Conduct second level quality control review of completed CTAs, budgets and ancillary agreements prior to execution. Serve as the internal liaison on study site budgets with respect to country needs and requirements. Forecast Budget and Clinical Trial Agreements execution timelines and ensure they are achieved; provide risk assessment and contingency plans to mitigate impact if forecasted timelines are not reached, and escalate issues as soon as identified. Prepare, review and negotiate Master Service Agreements with sites. Solicit input and review of contracts and change orders from the relevant operational departments. Ensure that payment terms follow recommended payment guidelines. Develop and maintain project files and tracking tools. Quality: Review project documents and budgets prior to submission to their respective Contract Manager for final QC review. Communication: Ensure clear and direct communication when corresponding (verbally or written) with the project team on the status of the contract and/or change order. Lead and/or assist internal meetings required related to contracts and change orders. Qualifications: Bachelor’s degree in law, Business Administration, or related field. 4+ years of experience in contract management or related field. Must be able to work hybrid, onsite in client San Diego office 2 days a week/3 days remote. Are you a current ICON Employee? Please click here to apply: link ICON is an award-winning workplace that enables you to make a difference to patients’ lives by being part of a world-class clinical research organisation that helps deliver new medicines & medical devices that are benefitting patients worldwide. You are also part of a diverse company that cares about our world and is dedicated to conducting business more sustainably and supporting the communities in which we live. If you’re as driven as we are, join us. You’ll be working in a great environment, with some of the brightest and the friendliest people in the sector, and you’ll be helping shape an industry. Didn’t find the role you were looking for? Even if the perfect role isn’t available right now, we’re always excited to connect with talented individuals. Register to our Talent Community to receive updates on roles that align with your career goals.

Requirements

Bachelor’s degree in law, Business Administration, or related field.
4+ years of experience in contract management or related field.
Must be able to work hybrid, onsite in client San Diego office 2 days a week/3 days remote.

Responsibilities

Coordinate and develop contracts and change orders for newly awarded and on-going, single service, direct to contract and consulting projects and/or support the Contract Analyst team in the development of contracts and change orders.
Work simultaneously on numerous contracts and/or change orders.
Negotiation and Execution of Clinical Trial Agreements (CTA) and other related study documents: Prepare, and review Study Site level budgets and contract templates and facilitate finalization and approval with the Sponsor, Legal, and any applicable internal personnel.
Proficiently negotiate CTAs, budgets and ancillary agreements.
Proficiently oversee all contractual documents and correspondence, including the facilitation of the indemnification process between Sponsor and Study Site.
Establish and maintain effective and proactive communication with Study Sites, Sponsors and internal personnel regarding the status of budgets, contracts and any other contract-related documents.
Ensure CTAs, budgets and ancillary agreements are negotiated within the Study specific agreed parameters and if not, appropriate approvals are obtained and documented.
As required, proficiently prepare, review and negotiate amendments to CTAs, budgets and ancillary agreements.
Conduct second level quality control review of completed CTAs, budgets and ancillary agreements prior to execution.
Serve as the internal liaison on study site budgets with respect to country needs and requirements.
Forecast Budget and Clinical Trial Agreements execution timelines and ensure they are achieved; provide risk assessment and contingency plans to mitigate impact if forecasted timelines are not reached, and escalate issues as soon as identified.
Prepare, review and negotiate Master Service Agreements with sites.
Solicit input and review of contracts and change orders from the relevant operational departments.
Ensure that payment terms follow recommended payment guidelines.
Develop and maintain project files and tracking tools.
Review project documents and budgets prior to submission to their respective Contract Manager for final QC review.
Ensure clear and direct communication when corresponding (verbally or written) with the project team on the status of the contract and/or change order.
Lead and/or assist internal meetings required related to contracts and change orders.