Contract Analyst

Hellerman Tyton•Milwaukee, WI

5d•Hybrid

About The Position

Under the direction of the Vice President of Finance, the Contract Analyst is responsible for analyzing contract requirements and terms and conditions to ensure compliance with appropriate corporate policies and procedures, laws, and regulations while also reviewing and researching legal issues on behalf of the corporation. Essential Functions: Conduct initial reviews of contracts, and other similar documents, highlighting areas of the contracts which do not comply with corporate policies and procedures, or which pose a risk under federal and state laws and regulations. Coordinate internally with various individuals and departments to discuss any risks or areas of non-compliance in the contracts or other documents. Modify contracts, or other documents, to reduce the identified risk or areas of non-compliance. Prepare and administer routine or specialized correspondence and contract documentation to ensure timely and coordinated submittals of contracts and other documents. Assist individuals and departments during contract negotiations. Ensure all elements of a contract, or other documents, are included in the final documentation, including, but not limited to, checklists, exhibits, and amendments. Collect necessary signatures and/or notarizations on contracts or other documents. Deliver finalized contracts, or other documents, to appropriate parties. Update and monitor internal contract management systems. Review contract termination dates and coordinate potential contract renewals with internal individuals and/or departments. Prioritize legal review requests from business departments Research legal issues on behalf of the corporation. Draft legal memorandums, e-mails, letters, and other documentation that summarizes the corporation’s position on legal issues. Other Functions: Review contractual requirements and compare against current corporate policies and procedures. Coordinate any necessary follow-up on contractual requirements with appropriate internal individuals and/or departments. Assist internal individuals and/or departments with developing and implementing policies or procedures to ensure compliance with contractual requirements on an “as needed” basis. Review and improve internal contract templates on an “as-needed” basis. Handle contract requests and inquiries, both internally and externally. Maintain documentation on legal issues. Monitor federal, state, and local laws, ordinances, and other administrative rules that may affect the corporation. Maintain a list of all relevant cases (federal, state, and local), in which the corporation is involved. Assist internal departments with reviewing, responding to, and finalizing settlement negotiations on legal cases.

Requirements

Familiarity with legal language and contract provisions.
Familiarity with legal research techniques and resources.
Ability to compare and recognize risks and areas of non-compliance contained within contractual requirements.
Ability to lead meetings and drive discussions related to risk and areas of non-compliance.
Time management skills to meet customer deadlines or managerial/supervisory priorities when possible and, if not possible, document internal setbacks causing delays for proper escalation and decision-making.
Associates Degree or equivalent required.
Minimum of 2 years’ experience in contract management required
Detail-oriented
Ability to manage time and excel in a deadline-oriented environment
Ability to work independently or in a team.
Ability to work with people of different professional backgrounds, internally and externally.
Excellent oral and written communication skills.
Valid driver’s license with acceptable driving record and adequate insurance required.
High proficiency with Microsoft Office applications.

Nice To Haves

Bachelor’s Degree in a field of study related to Business, Law, or Finance, or comparable education and experience, preferred.
Ideal candidate will be a paralegal with experience in contract management.

Responsibilities

Conduct initial reviews of contracts, and other similar documents, highlighting areas of the contracts which do not comply with corporate policies and procedures, or which pose a risk under federal and state laws and regulations.
Coordinate internally with various individuals and departments to discuss any risks or areas of non-compliance in the contracts or other documents.
Modify contracts, or other documents, to reduce the identified risk or areas of non-compliance.
Prepare and administer routine or specialized correspondence and contract documentation to ensure timely and coordinated submittals of contracts and other documents.
Assist individuals and departments during contract negotiations.
Ensure all elements of a contract, or other documents, are included in the final documentation, including, but not limited to, checklists, exhibits, and amendments.
Collect necessary signatures and/or notarizations on contracts or other documents.
Deliver finalized contracts, or other documents, to appropriate parties.
Update and monitor internal contract management systems.
Review contract termination dates and coordinate potential contract renewals with internal individuals and/or departments.
Prioritize legal review requests from business departments
Research legal issues on behalf of the corporation.
Draft legal memorandums, e-mails, letters, and other documentation that summarizes the corporation’s position on legal issues.
Review contractual requirements and compare against current corporate policies and procedures.
Coordinate any necessary follow-up on contractual requirements with appropriate internal individuals and/or departments.
Assist internal individuals and/or departments with developing and implementing policies or procedures to ensure compliance with contractual requirements on an “as needed” basis.
Review and improve internal contract templates on an “as-needed” basis.
Handle contract requests and inquiries, both internally and externally.
Maintain documentation on legal issues.
Monitor federal, state, and local laws, ordinances, and other administrative rules that may affect the corporation.
Maintain a list of all relevant cases (federal, state, and local), in which the corporation is involved.
Assist internal departments with reviewing, responding to, and finalizing settlement negotiations on legal cases.