Contract Analyst @ Purchasing & Warehouse #3839

Mt. Diablo Unified School District•Concord, CA

4d•Onsite

About The Position

Mt. Diablo Unified School District Contract Analyst PURPOSE The Contract Analyst, drafts, oversees, and assures proper compliance of districtwide contracting for public works projects, independent services contracts, commodities contracts, and agreements. Adherence to sound business management principles and requirements of Federal and State laws. SUPERVISION Reports to: Director of Purchasing and Warehouse Supervises: No direct reports; assists all departments and sites with contracts and bidding processes ESSENTIAL FUNCTIONS ? Contract Development and Administration: Prepares, reviews, edits, and monitors contracts for professional services, construction, maintenance, software, public works, and other agreements; ensures compliance with Board Policy, the California Public Contract Code, Education Code, and other applicable local, state, and federal laws. ? Contract Coordination and Approval Process: Manages the full contract lifecycle from generation to execution, including routing, distribution, amendments, extensions, and filing; prepares Board docket recommendations and contract documents for approval. ? Records and Compliance Management: Serves as Custodian of Records for all district contracts; develops and maintains a comprehensive contract database to track, file, and store documents according to legal and district requirements; audits contracts and agreements for accuracy and compliance. ? Legal and Policy Research: Conducts complex research on contract law, public works requirements, prevailing wage, and licensing to ensure legality and conformance; provides recommendations and technical guidance to support proper execution of contracts. Job Description Mt. Diablo Unified School District ? Bidding and Procurement: Prepares and coordinates Requests for Proposals (RFPs), competitive bids, and public works solicitations; arranges pre-bid meetings and bid openings; evaluates bid responsiveness and contractor responsibility; drafts Board recommendations, Notices of Award, and Notices to Proceed; reviews change orders and other contract modifications. ? Collaboration and Communication: Communicates effectively with district administrators, site staff, consultants, contractors, vendors, attorneys, and other agencies to coordinate activities, exchange information, and resolve issues; provides excellent customer service and fosters positive relationships. ? Technical Expertise and Training: Provides guidance, information, and training to staff on contract procedures, compliance, and best practices; assists in developing and updating district contract management policies and procedures. ? Documentation and Technology: Utilizes computers and standard office software to prepare, store, and retrieve contract documents, correspondence, and reports; maintains organized electronic and physical records. ? Teamwork and Professional Conduct: Promotes teamwork and collaboration within the department; participates in meetings, contributes to group goals, and supports the mission and objectives of the District and Business Services Department. ? Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the department

Requirements

Any combination equivalent to: a Bachelor’s degree in Business from an accredited institution, and course work in purchasing, business administration, accounting technology, or program management, and
Three (3) years’ experience in accounting, purchasing, and/or contracting.
Additional education, training, or experience which demonstrates the ability to perform the required duties may be substituted for a year of experience and degree, such as construction management, or paralegal specializing in contract and/or education law.
Experience in drafting complex contracts for construction bids, procurements, contracts, and leases.
School district’s purchasing policies and procedures.
Applicable sections of State Education Code, Federal Code, and Public Contract Code. Proficient in Google Docs, Sheets, and Slides; Excel; and Internet searches.
Recordkeeping and report preparation techniques.
Operations of computer and assigned software.
Research and development skills/methods.
Oral and written communication skills.
Interpersonal skills using tact, patience, and courtesy.
Principles and practices of administration and training.
Correct English usage, grammar, spelling, punctuation, and vocabulary.
Modern office practices, procedure, and equipment.
Perform technical duties in the preparation of contracts and agreements.
Perform technical duties in the preparation, management, and depreciation of capital assets.
Understand and follow oral and written directions.
Plan and organize work.
Meet schedules and timelines.
Work independently with little direction.
Maintain consistent, punctual, and regular attendance.
Sit or stand for extended periods of time.
Dexterity of hands and fingers to operate a computer keyboard
Sitting or standing for extended periods
Seeing to read documents and monitor screens
Hearing and speaking to exchange information
Kneel, bend at the waist, reach overhead, above the shoulders, and horizontally
Lift objects weighing up to 40 pounds.
Valid California Driver’s License may be required for some assignments
DOJ/FBI fingerprint clearance
TB test clearance

Responsibilities

Contract Development and Administration: Prepares, reviews, edits, and monitors contracts for professional services, construction, maintenance, software, public works, and other agreements; ensures compliance with Board Policy, the California Public Contract Code, Education Code, and other applicable local, state, and federal laws.
Contract Coordination and Approval Process: Manages the full contract lifecycle from generation to execution, including routing, distribution, amendments, extensions, and filing; prepares Board docket recommendations and contract documents for approval.
Records and Compliance Management: Serves as Custodian of Records for all district contracts; develops and maintains a comprehensive contract database to track, file, and store documents according to legal and district requirements; audits contracts and agreements for accuracy and compliance.
Legal and Policy Research: Conducts complex research on contract law, public works requirements, prevailing wage, and licensing to ensure legality and conformance; provides recommendations and technical guidance to support proper execution of contracts.
Bidding and Procurement: Prepares and coordinates Requests for Proposals (RFPs), competitive bids, and public works solicitations; arranges pre-bid meetings and bid openings; evaluates bid responsiveness and contractor responsibility; drafts Board recommendations, Notices of Award, and Notices to Proceed; reviews change orders and other contract modifications.
Collaboration and Communication: Communicates effectively with district administrators, site staff, consultants, contractors, vendors, attorneys, and other agencies to coordinate activities, exchange information, and resolve issues; provides excellent customer service and fosters positive relationships.
Technical Expertise and Training: Provides guidance, information, and training to staff on contract procedures, compliance, and best practices; assists in developing and updating district contract management policies and procedures.
Documentation and Technology: Utilizes computers and standard office software to prepare, store, and retrieve contract documents, correspondence, and reports; maintains organized electronic and physical records.
Teamwork and Professional Conduct: Promotes teamwork and collaboration within the department; participates in meetings, contributes to group goals, and supports the mission and objectives of the District and Business Services Department.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the department