The Contract Administrator is responsible for providing support to the team of the Contracts Department and the Executives with administrative support, contract tracking, data entry and document generation.
Maintain detailed and organized electronic files of all legal documents.
Track payments and perform follow-up on pending items for announcements in a timely fashion.
Create various legal documents (i.e. contracts, addendums, schedules and annexes) for delivery to member hotels and internal personnel.
Perform administrative tasks related to Opportunities and Accounts within CRM, which includes data entry functions and audits.
Perform duties and responsibilities to the Contract Department’s Service Level Agreement.
Perform various project roles and responsibilities as required.
Support and maintain departmental reporting needs through the use of the Linksquares system for delivery internally and cross-departmentally under the direction of Manager, Contracts.
Support lifecycle management of contracts, addendums and other legal documents through the use of the Linksquares system, Sertifi system, and SharePoint under the direction of Manager, Contracts.
Support member terminations when appropriate under the direction of Manager, Contracts.
Administrator duties performed under similar positions as Contract Administrator and/or contract lifecycle management experience; or a college degree with relevant educational experience
Strong written communication skills
Customer Relationship Management system experience
Attention to detail, good organization and prioritization skills required
Proficient in Microsoft Office applications required
Strong capacity for independent judgment and initiative in problem resolution
Being a self-starter with a strong work ethic
Flexibility to work in a dynamic, fast-paced environment