Contract Administrator

LA28 • Los Angeles, CA

3d • Onsite

About The Position

The Contract Administrator will play a key role on the legal team, managing both the administrative and substantive aspects of the Legal Department’s contracting operations. This includes overseeing the contract request process and setting clear expectations for requesters, coordinating and tracking cross-departmental projects, supporting large-scale initiatives, serving as the point of contact for all Game Changer initiatives, maintaining contract files and records, and organizing training and resources for the Contract Lifecycle Management (CLM) system.
This position offers a unique opportunity to expand your professional network and, gain valuable experience as we prepare for the 2028 Olympic and Paralympic Games.
This position will report to the Manager, Contract Administration.

Requirements

• Minimum 2+ years in a legal and/or contract administration capacity with increasing responsibilities.
• Excellent technology acumen and ability to exercise initiative, tact, sound judgment and prioritization.
• Able to observe and maintain the utmost confidentiality.
• Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency. Experience with process optimization and documentation highly preferred.
• Ability to thrive in a fast-paced, ever-changing environment
• Ability to handle deadline-intensive work.
• High level of comfort communicating in working groups, troubleshooting and brainstorming, focusing on creative and purposeful solutions.
• Concise grammatical skills, excellent oral and written communication skills.
• Detail-oriented with exceptional organizational and problem-solving skills.
• Demonstrated commitment to diversity, equity, inclusion, and belonging (DEIB). Demonstrated commitment to co-creation and collaborative decision-making
• Ability to work well with others in fast paced and dynamic environment, both autonomously and collaboratively; including strong ability to interact diplomatically and with professional maturity with senior executives, staff and external business partners.
• Positive, team-oriented, and collaborative attitude.
• High level of personal integrity and professional ethics; ability to maintain absolute confidentiality.
• Strong work ethic, client-service orientation, compliance-minded, and sound judgment. Prioritize integrity.
• Strong interpersonal skills including ability to communicate effectively with a variety of contacts, including outside attorneys, senior management and business associates.
• Excellent judgment, knowing when to escalate issues.
• Excellent analytical skills; capable of identifying and prioritizing issues and providing alternative solutions.
• Excellent project and time management skills and ability to manage and prioritize
• Bachelor's degree or equivalent work experience
• Ability to work on-site in an open office environment, based in Los Angeles, CA
• Ability to spend extended periods of time using computers, phones, and other office equipment
• Hours of work may vary, including evenings, weekends, and holidays, especially during peak event periods.

Responsibilities

• Triage and be the first source of support for requests from all functional areas to the Legal Department
• Be a partner to the lawyers and paralegals on the team with respect to data requests, research, organizational filing and general project management
• Identify and improve processes, share best practices, improve efficiency with the Legal Department and increase scalability
• Guide other departments in the company to streamline their legal needs and provide them with tools so they can help themselves with repeatable legal requests; work with multiple business teams, Finance, Technology, and leadership to identify business priorities and then fulfill them
• Develop and maintain functional expertise with the contract lifecycle management software (Agiloft); originate, develop, and present training in support of contracting processes and requirements across the entire organization
• Assist with assigning all requests in the contract lifecycle management software to the appropriate paralegal and/or attorney, ensuring fair workloads and appropriate handling of requests based upon subject matter expertise
• Participate in the design development, testing and delivery of solutions for Agiloft and other legal tools, as necessary
• Track and report on the operational performance of the legal team and the progress of various transactions
• Manage training and communication to all active requesters in the contract management software, ensuring the quick and efficient dissemination of updates, changes and improvements

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level