Contract Administrator (Hybrid)

AAA Brand • Lake Mary, FL

12d • Hybrid

About The Position

This position will assist in reviewing, analyzing, and tracking a variety of purchasing contracts. Accurately inputs data into purchasing systems(s). Coordinates with internal customers and vendors. Develops systems and processes to track Service Level Agreements, contract start and end dates, and pricing. Ensures that all contracts abide by local and federal laws.

Requirements

• Uses time effectively; anticipates obstacles, adjusts priorities as needs change, and keeps others informed of progress.
• Aligned with our commitment to inclusion across race, gender, age, religion, identity, and experience – a value that drives AAA forward every day.
• Strong written and oral communication as well as strong time management and organizational skills.
• Excellent interpersonal skills, be self-motivated, and be adaptable in a fast-paced, dynamic, deadline-driven environment.
• Possesses analytical, reporting, data manipulation, dashboard creation, problem-solving, and Business Intelligence skills to produce high-quality reports and other documents.
• Data entry
• A Bachelor's degree in a business or a related field is preferred.
• Minimum of three (3) years of professional work experience.

Responsibilities

• Participates in the development and fulfillment of contract requirements in the purchase or sale/delivery of equipment, materials, products, or services.
• Evaluates contract compliance and advises others on contractual rights and obligations.
• Requests or approves amendments to contract terms or contract extensions.
• Prepares bids or requests for proposals (RFPs), including specifications and requirements; negotiates contract terms and participates in the determination of acceptable bids.
• Maintains department databases for data accuracy, troubleshoots database programs, and provides solutions to related database setup errors.
• Serve as a communication point between Purchasing, Vendors, and business unit leaders on sourcing issues.
• Serve as the Database Administrator, assisting with system customizations, data cleansing initiatives to reduce duplicates, and erroneous information.
• Ensure data quality within the purchasing system to support analysis and reporting and promote user adoption.
• Supports all purchasing activities by developing relevant reports as requested by the department.
• Manages a portfolio of reports and executes them according to the agreed-upon time cadence.
• Keeping up-to-date documentation/procedures on reports.
• Supports all efforts to simplify and enhance the customer experience and relationships.
• Provides excellent customer service to internal and external clients.
• Performs any duties assigned by the supervisor.

Benefits

• This position is also eligible for participation in AAA, Inc.'s Annual Incentive Plan.
• AAA, Inc. supports a flexible work environment for our associates.
• We are committed to collaboration, innovation, and work-life balance, and we offer a hybrid work model with three days in-office and two days at home (or whenever you work best) each week.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees