Contract Administrator (Airports)
About The Position
APSI is currently seeking a Contract Administrator to support Los Angeles World Airports (LAWA) on various airside and landside projects, including complex, multi-phase, multi-million-dollar construction and renovation efforts. This position supports an Owner’s Agent / Construction Management (CMa) team and reports directly to the Project Controls Manager. The Contract Administrator will perform a broad range of contract administrative duties, including procurements, billings, insurance, badging, compliance, change management, and contract closeout activities. The successful candidate will have proven experience administering commercial and/or government contracts within large-scale construction environments and will play a key role in ensuring contractual compliance, budget control, and effective coordination across multiple stakeholders.
Requirements
- Minimum five (5) years of experience in administration of commercial and/or government contracts
- Proven experience supporting complex, multi-phase, multi-million-dollar construction projects
- Bachelor’s degree in Engineering, Business, or a related field
- Training in procurement, contract law, construction law, and commercial law
- Strong attention to detail with highly organized work habits
- Demonstrated accuracy, reliability, and accountability in prior roles
- Excellent oral and written communication skills
- Ability to interface effectively with personnel across varying technical and professional backgrounds
- Self-starter with a proactive, results-oriented mindset and willingness to assume additional responsibilities
Nice To Haves
- Experience with project management and scheduling software
- Knowledge of and direct experience with SBE / DBE / MWBE program coordination
- Prior experience on public-sector, aviation, or large infrastructure programs
Responsibilities
- Assist LAWA with procurement planning and development of pre-award schedules, including required Board actions
- Coordinate and support Pre-Bid and Pre-Proposal Meetings with potential bidders and proposers
- Prepare draft RFP/RFB addenda for LAWA review, finalization, and distribution
- Prepare draft award recommendations and Board reports
- Conform final contract documents and ensure completeness and accuracy
- Prepare required reports, correspondence, and documentation
- Attend pre-bid, proposal, and post-bid/proposal debrief meetings
- Assist in contract standardization efforts
- Monitor all aspects of contract compliance
- Assist in resolving issues and disputes between contractors and LAWA
- Review contractor invoices for contractual and billing compliance
- Conduct contract closeout actions, including final audits and payments, under LAWA direction
- Coordinate contract changes across the project environment, ensuring proper procedures are followed
- Prepare Change Documents and route for required signatures
- Track change document status and maintain accurate change logs
- Create and distribute change reports and analyses
- Support project management teams with effective change management processes and systems
- Lead development and maintenance of periodic status reports (daily, weekly, monthly)
- Ensure changes properly encumber contract capacity and project budgets
- Coordinate with ADP scheduling to assess schedule and time impacts of changes
- Assist with implementation of trend and change management support programs
- Contribute to the advancement of APSI’s goals through productive collaboration with all stakeholders
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
101-250 employees
